Administrative Assistant

Roughan & O'Donovan (ROD) is looking to recruit an administrative assistant with a minimum of three years' relevant experience for this important role in our busy administration/office support team in Santry, Dublin

Job type: Fixed-term contract

Contract duration: Six months, with the potential to extend

Location: Santry, D.17

Role responsibilities

Maintain a projects database and run reports

Assist with hard/soft copy project filing on a weekly basis

Coordinate, attend and take minutes at project meetings/workshops

Coordinate and collate input for weekly/monthly client reports for projects

Update incoming and outgoing document management registers

Implement a project document management strategy

Schedule meetings and send Skype invitations to remote attendees when necessary

Manage meeting rooms

Order catering for meetings when necessary

Manage office canteens/kitchens

Check stock levels and order kitchen supplies when required

Essential

Minimum of three years' experience working in a project administration/support services role

Experience of office filing systems

Experience of producing meeting agendas and minute taking

Experience of data entry and working on databases

Excellent attention to detail

Naturally methodical and good at keeping systems/records updated

Proficient in MS Word, Excel, PowerPoint and Outlook

Good data entry/typing skills

Flexible and hardworking

Fluent in spoken and written English

Desirable

An administration/secretarial qualification

Previous experience maintaining document management systems

About Roughan & O'Donovan

Roughan and O’Donovan (ROD) is a leading civil, environmental and structural engineering consultancy. An independently owned firm, we employ a multidisciplinary team of more than 260 people, of 20 different nationalities, in our Dublin, Cork and Leeds offices.

Our people are the heart of our business, and we invest heavily in their personal and professional development through all stages of career development. We are an Engineers Ireland CPD Accredited Employer and operate an Institution of Civil Engineers (ICE) training scheme. We have well-established graduate and chartership support programmes.

We offer a range of benefits designed to help our people thrive, including flexible working arrangements, wellness initiatives and support during important life events.

Roughan & O'Donovan will retain, for at least one year, all records arising through the recruitment process for compliance purposes in line with the Employment Equality Acts, 1998-2015.

Roughan & O'Donovan is not accepting unsolicited CVs from search firms. CVs submitted by search firms without a valid written search agreement, including those submitted to hiring managers, are deemed to be the sole property of Roughan & O'Donovan, and no fee will be paid in the event of candidate(s) being hired.