Project Support Services (PSS) Administrator
About the role
Primary Location
VIC - Melbourne - 655 Collins St
Job Description Summary
We are growing - join our Defence division at Service Stream supporting the PAS contract
About the Role
We are proud to become a new Australian Department of Defence partner, offering career opportunities to support the delivery of Property and Asset Services across South Australia and the Northern Territory.
We have a role available for a Project Support Services (PSS) Administrator to join our Defence division and support with this contract. This is a permanent full-time position.
About us
Service Stream is an equal opportunity ASX-listed business that develops and operates Australia's essential services networks across telecommunications, utilities, transport, defence, and social infrastructure industries - we keep communities connected.
Your next role comes with these perks:
Flexible working - all flexibility requests are genuinely considered.
Career development – we offer growth opportunities and support internal mobility. You will have access to skill enhancement through our online learning system and onsite training.
Access - discounts for hundreds of businesses such as Woolworths, Air BNB, The Iconic, JB HI-FI, Dan Murphys, Bupa Health Care, and Specsavers. We also offer access to novated leasing and a share matching program.
Paid leave - parental, cultural, community service, defence, study, corporate volunteering and purchased leave available.
Culture – we are dedicated to fostering a workplace environment that values diversity and inclusion, and meaningful recognition. You will play a key role in building the culture of our new team.
About the role
You will provide coordination and administrative support for the successful execution of Project Data Services projects, ensuring sooth operations across multiple defence bases nationally.
Your key responsibilities will include:
Coordinating activities related to the Project Data Services project close-outs, ensuring all necessary documentation and processes are completed accurately and in a timely manner.
Assisting in the preparation of project documentation, including contracts, proposals and progress reports.
Ensuring compliance with all relevant regulations and standards is upheld across project execution and documentation.
Managing the Project Support Services inbox, responding to queries, and redirecting communications to appropriate personnel as required.
Monitoring and liaising with the project teams across various defence bases of project timelines, updates, alerts and milestones to ensure alignment and effective communication.
Supporting the PSS Managers with administrative tasks, including scheduling meetings, preparing reports, maintain project records and uploading objective documents to relevant databases and systems, maintain data integrity and confidentiality.
About you
Our ideal candidate will have:
3 years’ experience in a project support or administrative role, preferably within Defence or similar sector.
High level of attention to detail, organisational skills and confidentiality.
Strong communication skills with the ability to work effectively as part of a team.
Proficiency in Document Control systems such as SharePoint Libraries, Teams planners etc .
Certificate IV in Project Management, Business Administration, or a related field is highly desirable.
You must be an Australian Citizen and able to obtain and maintain a Defence Security Clearance.
How to apply
Please submit your interest with the apply button where you will be directed to create a profile on our system. Applications may be reviewed before the closing date, so please don’t hesitate to apply!
We celebrate diversity at Service Stream and welcome applications from people who identify as Aboriginal and/or Torres Strait Islander, people with a disability or neurodivergence, and those from LGBTIQA+, Veteran or other diverse groups. Applications are unable to be accepted via email. If you require any reasonable adjustments to the recruitment process, please email talent.defence@servicestream.com.au.
Department
Projects
How to Apply
Questions about this role
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