Executive Assistant to the Executive Dean and Director of Operations

Ref Number

B02-10713

Professional Expertise

Administration and Business Support

Department

School of Life & Medical Sciences (B02)

Location

London

Working Pattern

Full time

Salary

£43,981-£52,586

Contract Type

Permanent

Working Type

Hybrid

Available for Secondment

No

Closing Date

13-Jul-2026

About Us

The Faculty of Medical Sciences (FMS) is the most clinically facing Faculty at UCL and is at the forefront of innovation and research in the medical sciences. Our mission is to target and address the unmet health needs which negatively impact individuals and societies worldwide. We are dedicated to ensuring our innovative research translates into real-world solutions that improve lives, ranging from tackling the health risks linked to obesity to improving therapies for cancer patients. Our research scientists and academic clinicians provide our students with the highest quality of education and training to inspire the next generation of exceptional scientists, clinicians, and global leaders. There are more than 4,000 students and 1,459 members of staff in the Faculty.

About the Role

This will be an exciting and pivotal role, in a fast-paced environment, and the post holder will be expected to be adaptable, quickly assimilate information, and to establish their own support networks across UCL. An excellent eye for detail, superb organisation skills, the ability to support and manage multiple priorities at the same time and to communicate effectively are a must.

Appointment details:

The post is graded at GRADE 7, the annual salary for which ranges from £43,981 to £52,586 (including London Allowance).

This is a full-time permanent role.

Application process:

A full job description and person specification can be accessed at the bottom of this page.

Please use the personal statement section to explain how you meet each essential and desirable criteria outlined in the person specification.

The advert will close on 13 July 2025 at 23:59 GMT/BST, however we may close the advert early if we receive a high volume of applications.

Contact details:

If you have any queries about the role, please contact Marion Atkinson at marion.atkinson@ucl.ac.uk

If you need reasonable adjustments or a more accessible format to apply for this job online or have any queries about the application process, please contact deepak.singh@ucl.ac.uk

About You

To provide high level executive support to the Executive Dean and Director of Operations (DoO), directing and managing their time in the most effective and efficient manner, developing a broad understanding of faculty and university governance and stakeholders to ensure that the most pressing and strategic issues are prioritised, and communicating effectively with a variety of stakeholders.

A key member of the office administration team who work together in a flexible manner to ensure that all key functions are covered. In addition, the role holder will be a first point of contact for a variety of staff, students, visitors, and team, and will apply their knowledge of UCL to respond to queries and support activities.

What We Offer

As well as the exciting opportunities this role presents, we also offer some great benefits some of which are below:

41 Days holiday (including 27 days annual leave 8 bank holiday and 6 closure days)

Defined benefit career average revalued earnings pension scheme (CARE)

Cycle to work scheme and season ticket loan

On-Site nursery

On-site gym

Enhanced maternity, paternity and adoption pay

Employee assistance programme: Staff Support Service

Discounted medical insurance

The full range of staff benefits can be found here

Our Commitment to Equality, Diversity and Inclusion

As London’s Global University, we know diversity fosters creativity and innovation, and we want our community to represent the diversity of the world’s talent. We are committed to equality of opportunity, to being fair and inclusive, and to being a place where we all belong.

We therefore particularly encourage applications from candidates who are likely to be underrepresented in UCL’s workforce. These include people from Black, Asian and ethnic minority backgrounds; disabled people; LGBTQI+ people; and for our Grade 9 and 10 roles, women.

You can about our commitment to Equality, Diversity and Inclusion here