Admin cum HR Assistant

Job Overview

Our client is seeking a proactive and detail-oriented Admin cum HR Assistant to support daily office operations, human resource administration, work pass matters, and travel coordination.

This position is ideal for candidates who are interested in building a career in Human Resources and Corporate Administration. Fresh graduates are welcome to apply as training and guidance will be provided.

Key Responsibilities

Human Resource Administration

Assist in employee onboarding and offboarding processes, including preparation of employment documents and maintenance of employee records.

Support payroll administration, attendance tracking, leave management, and employee claims processing.

Maintain accurate and confidential HR records in accordance with company policies.

Prepare HR-related documentation and reports as required.

Work Pass Administration

Assist with work pass applications, renewals, cancellations, and other employment-related submissions through the Ministry of Manpower (MOM) portal.

Monitor work pass validity and maintain proper documentation to ensure compliance with regulatory requirements.

Travel & Visa Coordination

Coordinate business travel arrangements including flight bookings, accommodation reservations, visa applications, and travel documentation.

Liaise with travel agencies, visa service providers, and external vendors to ensure smooth travel arrangements.

General Administration

Manage day-to-day office administrative duties, including document filing, correspondence, courier arrangements, and office coordination.

Maintain office supplies, company assets, and administrative records.

Provide administrative support for meetings, company events, and ad-hoc projects assigned by management.

Coordinate with internal departments and external stakeholders to support smooth business operations.

Requirements

Minimum ITE, Diploma, or equivalent qualification in Business Administration, Human Resource Management, Hospitality Management, or a related discipline.

Fresh graduates are encouraged to apply.

Proficient in Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint.

Strong organisational and time management skills with attention to detail.

Good verbal and written communication skills.

Ability to handle confidential information with professionalism and integrity.

Positive attitude, willingness to learn, and ability to work effectively in a fast-paced environment.

Prior experience in administration, HR support, payroll, work pass administration, or travel coordination will be an advantage.

What We Offer

Structured training and mentorship.

Exposure to HR administration, payroll processes, work pass management, and corporate operations.

Career development opportunities within a growing organisation.

Supportive and collaborative working environment.