Project Coordinator

Sunnyvale, CA, United States

Not Remote

Administration

JOB216179

Company Description

It started with a simple idea: what if surgery could be less invasive and recovery less painful? Nearly 30 years later, that question still fuels everything we do at Intuitive. As a global leader in robotic-assisted surgery and minimally invasive care, our technologies - like the da Vinci surgical system and Ion - have transformed how care is delivered for millions of patients worldwide.

We’re a team of engineers, clinicians, and innovators united by one purpose: to make surgery smarter, safer, and more human. Every day, our work helps care teams perform with greater precision and patients recover faster, improving outcomes around the world.

The problems we solve demand creativity, rigor, and collaboration. The work is challenging, but deeply meaningful - because every improvement we make has the potential to change a life.

The Future Forward organization is Intuitive’s advanced concepts group. We explore emerging technologies, prototype next-generation solutions, and build software experiences that shape the future of robotic-assisted surgery.

If you’re ready to contribute to something bigger than yourself and help transform the future of healthcare, you’ll find your purpose here.

Job Description

Primary Function of Position:

The Project Coordinator will support complex, cross-functional product development programs within Advanced Engineering. This role ensures timely execution of deliverables across subsystems including Instruments, Vision, Software, and Clinical, with a focus on regulatory and clinical readiness. The coordinator will drive operational efficiency, facilitate governance, and support logistical and tactical workstreams as well as strategic initiatives such as V&V deliverables and regulatory submissions.

Job Requirements:

Work with Program Managers tracking project plans, risk management plans, documentation, and tasks

Succinctly monitor and report status: project milestones, documentation, action items, and deliverables

Coordinate activities defined by the Program or Project Managers

Support meetings including taking minutes and tracking action items

Closely track Verification and Validation protocols and reports for Regulatory submissions

Coordinate logistics related to clinical study readiness and execution including supporting device shipments to clinical sites, tracking and receiving

Strong collaboration and direct participation with Regulatory during final preparations for submissions

Agile (ACCS) originator experience initiating ECOs

Setup Design History File (DHF) structure; work with team to ensure DHFs are updated and accurate

Coordinate design and phase gate reviews including assembling presentations, checklists, and action items

Liaison with Document Control and ECO Change Control Board (CCB) to ensure timely approval

Familiar with software terminology and software development lifecycle activities and deliverables

Familiarity tracing documentation in accordance to medical device design control requirements is highly desirable

Qualifications

Skills, Experience, Education, & Training:

Bachelor’s Degree

3+ years of experience in project coordination or program management

Good organizational and investigative skills; proactive problem solving

Excellent verbal and written communication skills

Ability to quickly switch between many different projects

Familiar with waterfall and SCRUM project management

Proficient in Word, Excel, PowerPoint, Project, Smartsheet, or other similar tools

Proficient in ALM tools (such as MKS or Polarion), Oracle/Agile, and JIRA

Specialized training in a discipline such as computers and/or planning and scheduling

Preferred Skills and Experience

Masters degree

2+ years of project coordination or program management experience within a technical or regulated or medical devices environment

Additional Information

Due to the nature of our business and the role, please note that Intuitive and/or your customer(s) may require that you show current proof of vaccination against certain diseases including COVID-19. Details can vary by role.

Mandatory Notices

U.S. Export Controls Disclaimer: In accordance with the U.S. Export Administration Regulations (15 CFR §743.13(b)), some roles at Intuitive Surgical may be subject to U.S. export controls for prospective employees who are nationals from countries currently on embargo or sanctions status.

Certain information you provide as part of the application will be used for purposes of determining whether Intuitive Surgical will need to (i) obtain an export license from the U.S. Government on your behalf (note: the government’s licensing process can take 3 to 6+ months) or (ii) implement a Technology Control Plan (“TCP”) (note: typically adds 2 weeks to the hiring process).

For any Intuitive role subject to export controls, final offers are contingent upon obtaining an approved export license and/or an executed TCP prior to the prospective employee’s start date, which may or may not be flexible, and within a timeframe that does not unreasonably impede the hiring need. If applicable, candidates will be notified and instructed on any requirements for these purposes.

We will consider for employment qualified applicants with arrest and conviction records in accordance with fair chance laws.

Preference will be given to qualified candidates who do not reside, or plan to reside, in Alabama, Arkansas, Delaware, Florida, Indiana, Iowa, Louisiana, Maryland, Mississippi, Missouri, Oklahoma, Pennsylvania, South Carolina, or Tennessee.

This position may be filled at a different job level than listed here depending on

business need and/or on the selected candidate’s experience, knowledge and skills.

Compensation will be based primarily on the job level at which the role is filled and the

candidate’s qualifications, consistent with applicable law.

We provide market-competitive compensation packages, inclusive of base pay, incentives, benefits, and equity. It would not be typical for someone to be hired at the top end of range for the role, as actual pay will be determined based on several factors, including experience, skills, and qualifications. The target compensation ranges are listed.

Base Compensation Range Region 1: $122,800 USD - $176,600 USD

Base Compensation Range Region 2: $104,400 USD - $150,100 USD

Shift: Day

Workplace Type: Onsite - This job is fully onsite.