Executive Assistant to VP, Cloud and VP, Product

About Mistral

At Mistral AI, we believe in the power of AI to simplify tasks, save time, and enhance learning and creativity. Our technology is designed to integrate seamlessly into daily working life.

We democratize AI through high-performance, optimized, open-source and cutting-edge models, products and solutions. Our comprehensive AI platform is designed to meet enterprise needs, whether on-premises or in cloud environments.

We are a dynamic, collaborative team passionate about AI and its potential to transform society. Our diverse workforce thrives in competitive environments and is committed to driving innovation. Our teams are distributed between France, USA, UK, Germany and Singapore. We are creative, low-ego and team-spirited.

Join us to be part of a pioneering company shaping the future of AI. Together, we can make a meaningful impact. about our culture on https://mistral.ai/careers.

Role Summary

We are looking for a highly organized, proactive, and fast-moving Executive Assistant to support our VP, Product and VP, Cloud. This role requires exceptional communication skills, strong prioritization, and the ability to navigate a global, fast-paced environment with professionalism and discretion.

What You Will Do

Executive Support

Manage complex and dynamic calendars across multiple time zones, scheduling meetings, travel, and internal/external engagements.

Prepare briefing materials, presentations, agendas, and follow-up notes for leadership meetings.

Handle all incoming and outgoing communications (email, Slack, calls) with clarity, confidentiality, and strong judgment.

Track deadlines, priorities, and key deliverables to ensure leaders stay ahead of commitments.

Operations & Coordination

Coordinate international and domestic travel (flights, accommodations, itineraries).

Support organization of internal and external events, client meetings, offsites, and GTM team gatherings.

Liaise with employees, clients, partners, and vendors as a primary point of contact.

Maintain documentation, filing systems, dashboards, and shared folders to keep GTM operations structured and up to date.

Cross-functional Support

Collaborate closely with the Office Manager and People & Operations teams on initiatives (e.g., revenue team events, onboarding support, quarterly reporting).

Assist with special projects, process improvements, and operational initiatives.

Confidentiality & Professionalism

Handle sensitive information with discretion and sound judgment.

Represent the VP with professionalism, rigor, and a solutions-oriented mindset.

Who You Are

Proven experience as an Executive Assistant supporting multiple leaders, ideally in fast-growing tech or consulting environments OR deep experience in complex coordination and scheduling.

Exceptional communication skills in English (mandatory) and strong proficiency in French is a plus.

Comfortable managing shifting priorities and multiple time zones in a fast-paced, high-ambiguity environment.

Highly organized, detail-oriented, and able to anticipate needs before they arise.

Strong mastery of Google Suite and/or Microsoft Office; experience with productivity tools (Notion, Slack, CRM systems) is a plus.

Proactive problem solver with a positive, can-do attitude and strong ownership mindset.

Thrives in a startup environment where no job is too small and impact is immediate.

What we offer

Competitive cash salary and equity

Food : Daily lunch vouchers

Sport : Monthly contribution to a Gym pass subscription

Transportation : Monthly contribution to a mobility pass

Health : Full health insurance for you and your family

Parental : Generous parental leave policy