Human Resources Operations Coordinator

About OICR

OICR is Ontario’s cancer research institute. We bring together people from across the province and around the world to improve the lives of everyone affected by cancer. We take on the biggest challenges in cancer research and deliver real-world solutions to find cancer earlier and treat it more effectively. We are committed to helping people living with cancer, as well as future generations, live longer and healthier lives.

Launched in December 2005, OICR is an independent institute funded by the Government of Ontario through the Ministry of Colleges, Universities, Research Excellence and Security.

Position Details

Position: HR Operations Coordinator

Location: MaRS Centre, Toronto

Department: Human Resources

Reports To: Human Resources Manager

Salary: $56,000 to $65,000 per annum, commensurate with experience; total compensation includes a competitive benefits plan, plus a defined benefit pension plan (HOOPP)

Hours: 35 hours/week

Job Type: Hybrid; one day onsite per week

Status: Full-time, Temporary (one year)

Position Summary

The Ontario Institute for Cancer Research (OICR) is seeking to fill an existing vacancy for a Human Resources (HR) Operations Coordinator to maintain employee data, reporting and documentation in all HR systems, including those for our third-party service providers. HR Operations related responsibilities include support of OICR programs, audit and reporting requirements, compensation programs, documentation and information for staff.

This position is temporary, full-time for one-year.

Position Responsibilities

Maintenance of employee data and files in the HRIS, Performance Management System (PM), Learning Management System (LMS), and online Employee Self Service site ensuring the accuracy of HR records and integrity of HR data sources

Data entry into third-party service provider administration sites (i.e., background check, benefits administration, etc.) and other tracking

Assists in collecting, collating and analyzing HR data for reporting

Support the configuration of processes/requirements in the systems and ensure data is appropriately maintained over time per HR records management procedures

Maintains up-to-date process and system documentation, training manuals

Assists in evaluating, testing, documenting and implementing new or revised HR processes resulting from system updates/releases or process improvements

Support the compensation and benefits programs, coordinating the job evaluation process and finalizing documentation, including set up of job-related information in the HRIS

Support the Recruitment process, including reviewing job postings to ensure alignment with evaluated roles and hiring ranges, as well as entry into the HRIS for posting

Support the Performance Management process for eligible staff, including annual and probationary review reporting and follow up

Assist with contract management for both paid and appointed positions, including preparation of the appropriate paperwork (e.g., offer letters, agreements)

Drafting communications and keeping HR information up to date on the intranet for staff

Assist with the annual merit increase program and pay equity reviews

First point of contact for enquiries from staff regarding policies and procedures

Position Requirements

Post-secondary education in Human Resources or a related field, or recognized equivalent

Knowledge, competence and experience working with multiple Human Resources systems including HRIS, performance, learning, payroll and benefits administration, including how data flows between each

Completed or working towards CHRP or CHRL designation

Solid knowledge of employment legislation including the Employment Standards Act, Occupational Health & Safety Act and Ontario Human Rights Code

Strong experience using MS Office applications

Excellent time management and organization skills

Demonstrated attention to detail and accuracy

Ongoing requirement for computer-based work, testing, validation, data entry, analyzing/auditing data, technical troubleshooting, process improvement and reporting

High level of integrity, confidentiality, and accountability

Able to communicate and work collaboratively with all levels of staff within the organization

Knowledge of HR privacy requirements and experience working with sensitive data

For more information about OICR, please visit the website at www.oicr.on.ca.

To learn more about working at OICR, visit our career page.

CLOSING DATE: Until filled

OICR is committed to fostering a climate of equity, diversity, inclusion, and accessibility. This commitment is central to, and mutually supportive of, our research excellence mandate. We welcome and respect the diversity of all members of our community and we support an inclusive culture for all. We welcome all applicants, and encourage applications from racialized persons, Indigenous Peoples, women, persons with disabilities, LGBTQ2S persons, and others who may contribute to furthering a diversity of ideas within our community. OICR is committed to fair assessment of a candidate’s abilities, and consideration for diversity of thought, method, and experience. Providing an accessible workplace and recruitment process is important to us, as described in our Accessibility Plan (https://oicr.on.ca/accessibility/). Should you require accommodation during any stage in the recruitment process, please complete the form at the bottom of page https://oicr.on.ca/careers/. Information received related to accommodation will be handled confidentially.

OICR hiring managers may use approved Artificial Intelligence (AI) tools to assist with an initial screening or assessment of applications, and selection of applicants in accordance with OICR’s privacy policies. Personal information associated with any job application will not be shared with or retained by any third party for the purpose of training an AI model. Hiring managers shall determine which applications proceed through the recruitment process.

Resume Format: If you elect to apply, please click on the “Apply for this Job” button. You will be required to enter contact details, and to attach your resume to your application. Please attach your resume as a .pdf or .doc file.

The Ontario Institute for Cancer Research thanks all applicants. However, only those under consideration will be contacted.