Conference and Event Manager (all genders)

Evotec is seeking a highly motivated and dedicated

Conference & Events Manager (all genders)

Full-time and permanent

to lead the planning, execution, and continuous improvement of Evotec’s global conference and events portfolio. This role plays a key part in supporting business objectives, strengthening customer relationships, enhancing brand visibility, and generating commercial opportunities through impactful events.

This is a hands-on position with end-to-end responsibility for conferences, trade shows, customer events, executive roundtables, workshops, and other strategic engagement formats. You will work closely with Marketing, Business Development, Scientific Leadership, Operations, and Key Account Management in a highly collaborative and international environment.

Responsibilities

Conference & Event Management

Plan, coordinate, and execute Evotec’s participation in global conferences, trade shows, and strategic events

Manage multiple projects simultaneously, ensuring timely delivery, budget adherence, and operational excellence

Coordinate all aspects of event execution including logistics, registrations, vendor management, promotional materials, and stakeholder communication

Drive continuous improvement of conference and event processes

Strategic Event Planning & Stakeholder Engagement

Support the development and implementation of Evotec’s annual conference and events strategy

Evaluate conference and sponsorship opportunities and provide recommendations based on strategic fit and business objectives

Plan and execute bespoke customer events, executive roundtables, advisory boards, and thought leadership activities

Collaborate with senior leaders, customers, partners, scientific advisors, and Key Opinion Leaders (KOLs) to deliver impactful experiences

Cross-Functional Collaboration

Act as the central point of coordination between Marketing, Business Development, Scientific Leadership, Operations, Key Account Management, and external partners

Support speakers, presenters, and participants throughout event preparation and execution

Ensure alignment on objectives, target audiences, messaging, and success metrics

Budget & Vendor Management

Manage event budgets and monitor expenditures

Negotiate and manage relationships with conference organizers, agencies, venues, and suppliers

Ensure compliance with procurement processes and internal policies

Performance Analysis & Reporting

Track and analyze event performance against KPIs (e.g., customer engagement, meetings, lead generation, pipeline contribution, ROI)

Prepare post-event reports and provide recommendations for future participation and investment decisions

Use data and insights to continuously optimize Evotec’s event portfolio

Brand & Marketing Support

Ensure all events and materials align with Evotec’s corporate brand and messaging

Collaborate with Marketing teams to maximize campaigns, content, communications, and thought leadership opportunities around events

Act as an internal expert on events as a strategic marketing and business development channel

Qualifications

Bachelor’s degree in Marketing, Communications, Business Administration, Event Management, Life Sciences, or a related field

Minimum 5 years of experience in conference management, event marketing, or a similar role, preferably in a B2B environment

Proven experience managing complex international conferences and events

Experience working with senior executives, customers, and external stakeholders

Experience in life sciences, biotechnology, pharmaceuticals, or healthcare is a plus

Strong project management and organizational skills

Excellent communication and stakeholder management abilities

Strong analytical mindset with the ability to translate data into actionable insights

Commercial awareness and customer-focused thinking

Proactive, solution-oriented, and accountable working style

Ability to manage multiple priorities in a fast-paced environment

Advanced proficiency in Microsoft Office, especially PowerPoint and Excel

Experience with CRM systems, event platforms, and project management tools (e.g., Smartsheet) is a plus

Fluent in English

Willingness to travel internationally as required

Our Offer

A position within a vigorous and exciting professional environment promoted by an open culture and a spirit of community

A diverse, international workforce with a dynamic working environment that fosters creativity, innovations and teamwork

30 days of annual holiday, monthly allowance for public transportation, and in-house canteen

Capital forming benefits, flexible working hours, holiday pay, and annual bonus depending on performance

To apply, please click on the “Apply” button and provide your application documents (CV and cover letter, including earliest possible start date and salary requirements). We are looking forward to getting to know you and to your application.

FR : Dans le cadre de sa politique Diversité, Evotec étudie, à compétences égales, toutes les candidatures dont celles des personnes en situation de handicap.

ENG : In the frame of our Diversity policy, Evotec considers, with equal competences, all applications including people with disabilities.