Project Admin

About the role

Location: BTNO Project Office, A134 Colchester Road, Assington, Suffolk, CO10 5LX

About the Role

Balfour Beatty Power Transmission & Distribution (T&D) is seeking a highly organised and proactive Project Administrator to join our team based at the BTNO Project Office in Assington.

Working as part of a multidisciplinary project team, you will play a key role in supporting the successful delivery of substation and infrastructure projects by providing comprehensive administrative and coordination support to the Project Management, Engineering, and Design teams.

You will act as a central point of contact, ensuring that project processes run efficiently and that communication between internal stakeholders and our client is managed professionally and effectively

What you'll be doing

Allocate and manage transport costs, including reviewing fleet reports and

timesheets, charging vehicles to projects, completing transport journals, and

submitting journals via the finance portal for approval.

Manage vehicle-related charges, including Dart Charge and London Congestion

Charge payments.

Process procurement and financial transactions, including P-Card receipt

processing, purchase order receipting (GRN), and supporting site teams with

PO and receipting queries.

Coordinate plant management activities, including raising plant orders, off-hiring plant, issuing weekly plant sheets to engineers, and monitoring internal plant usage.

Arrange logistics and operational support services, including booking hotels and

trains, ordering HIABs and specialist transport, and arranging skips and waste

collection services.

Source materials and suppliers as required, including use of the R12 E-

Catalogue.

Maintain document control and audit records, including management of

evidence files and supporting audit requirements such as RISQS preparation.

Provide project-specific administrative support, including support to major

projects (e.g. LPT2).

Manage training administration, including new starter and role change setup,

training demand forecasting, training bookings, maintenance of the training

matrix, and tracking of training expiry and compliance.

Maintain compliance registers, including tracking calibrated equipment (gas and

electrical).

Produce and distribute weekly reports (e.g. P T and D reports).

Support facility management and general site administration activities as

required.

Who we're looking for

The following qualities/experience are essential:

Experience in working in a busy office

Experience in prioritising own work and of allocating and checking work

Highly organised and able to work on own initiative

Strong communicator able to communicate confidently with all level of colleagues within the business

Excellent team working skills and able to build relationships at all levels

Ability to work well under pressure and to tight timescales

Very strong customer focus

Excellent typing skills and IT Skills including Microsoft Office (Excel, Word and PowerPoint) and open minded to learning new software’s and rolling out new systems where required

Why work for us

Day in, day out, our teams deliver some of the UK’s most ambitious, exciting and meaningful projects; developing, building and maintaining the vital infrastructure that supports national economies and strengthens communities.

Why join us?

As if contributing to and supporting work that makes life better for millions wasn’t rewarding enough, we offer a full range of benefits too. You’ll have the freedom to shape the package that’s right for you and your life. Here are some of our key benefits:

Smart working, giving you more flexibility such as staggered start and finish times, with up to 40% remote working, where roles allow.

25 days paid annual leave (pro rata)

Family friendly policies which include 28 weeks full pay for maternity/adoption leave and four weeks full pay for paternity/partners leave

Pension, share incentive plan, volunteering leave, recognition schemes and much more…

About us

Balfour Beatty’s Power Transmission & Distribution teams work with regional, national and international electricity network owners and operators to provide technical engineering solutions across the full spectrum of the electricity grid, including overhead lines, cabling, substations and distribution networks.

From scoping and feasibility, to design, construction and on-going maintenance, our in-house experts, flexible resources and industry-leading innovations support customers in the development of some of the UK’s most ambitious power transmission and distribution projects.

Diversity and inclusion

At Balfour Beatty we believe that diversity and inclusion are essential components of any successful, happy workplace. Through our Value Everyone Diversity and Inclusion Strategy and Action Plan, we are growing our diverse workforce and developing our inclusive culture where everyone is able to thrive and reach their full potential, regardless of their identity or background. To find out how we are making this a reality, visit www.balfourbeatty.com/diversityandinclusion

We are a Gold Award holder in the Ministry of Defence 'Employer Recognition Scheme' and actively encourage applications from Armed Forces personnel, veterans and reservists.

As a Disability Confident Employer, we are committed to working with people who have disabilities and long-term health conditions to remove barriers for them in obtaining employment. We are also committed to offering applicants with a disability an interview if they meet the minimum requirements for the role. For more info, visit: https://disabilityconfident.campaign.gov.uk/

We are looking to continually improve our resourcing process and ensure that it is fair and inclusive for all. If you have any feedback on the process, please share this with us at: candidaterecruitmentqueries@balfourbeatty.com

Job Reference: BBUK19750