Coordinator, Recruiting

WHAT MAKES US A GREAT PLACE TO WORK:

Bain & Company is recognized as one of the top international management consultancy firms. We assist major corporations worldwide with strategy, acquisitions, organizational design and performance improvement.

We are proud to be [1] consistently recognized as one of the world's best places to work, a champion of diversity and a model of social responsibility. We believe that diversity, inclusion, and collaboration is key to building extraordinary teams. We hire people with exceptional talents, abilities, and potential, then create an environment where you can become the best version of yourself and thrive both professionally and personally.

Position Summary:

Based in our Madrid office, the Recruiting Associate will provide administrative support to the Iberia Recruiting Team. The Recruiting Associate will assist in the management and execution of the centralized recruiting initiatives for Iberia by orchestrating logistics and coordinating interviews. As a member of the team, you will be the "face" of Bain & Company to many of our new hires, whose primary initial interactions will be with the Recruiting Coordinator. A strong customer mindset and attention to detail are critical to its success.

Key Responsibilities and Duties:

Maintenance of Bain Recruiting system (Avature)

Create, update and audit event details regularly to ensure Avature serves as the ‘system of record’ for recruiting events at Bain

Track changes to Avature records and process changes when appropriate; ensure all appropriate parties are notified (e.g.,different members of theRecruiting Team)

Liaise withthe rest of the teamto ensure data changes are entered properly

Flag and escalate any issues to supervisor or colleagues, ensuring the integrity of data within our systems

Facilitate interviews and other 1-on-1 recruiting initiatives

Support the in-office/Zoom interview process.Act as point-of-contact for all candidates and interviewers, schedule interview times, generate interviewee/interviewer memos, send confirmation emails, and assist with travel reservations/logistics as needed

Use Avature (Bain recruiting system) to support the process

Assist with candidate registration, managing candidate questions, and conflicts

Work closely with theSr. Specialist andSr.Manager to standardizeprocessesand implement support across channels

Event Planning and Execution & other Logistics

Support team in planning and ensuring execution of all logistics; attend events

Assist in commitments process for recruiting events, helping the recruiters, as needed

Assist with offer and closing process for offerees, including offer letters and other paperwork, coordinating closing activities, recruit gifts and expense reimbursements

Perform other administrative duties as requested or as responsibilities dictate

Qualifications:

Bachelor orMaster’sdegree (preferably with a specialization in human resource management/ talent acquisition)

1-2 years of experience within the talent acquisition team

Outstanding written and verbal communication skills in both Spanish and English

Portugueseisa plus

Experience working with an applicant tracking or candidate management system, Avature systems experience preferred

Computer literacy -Comprehensive knowledge of Microsoftrequired(Outlook, Excel, PowerPoint, Word)

Personal Attributes

Excellent interpersonal and communication skills-friendly, professional, and discrete. Ability torepresentBain to prospective candidates and interact with senior management at Bain

Proactive, confident, motivated, and enthusiastic - genuinely interested in Recruiting

Self-starter with strong organization, andproblem-solving skillswith meticulous attention to detail- Ability to meet deadlines, prioritize assignments, and juggle multiple tasks simultaneously

Ability to quickly build trust-based relationships with candidates and internal stakeholders

Prepared to take increasing levels of responsibility and show initiative

References

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1. https://www.bain.com/about/awards-recognition/