Administration Assistant

Organisation/Entity: Sydney Trains

Job category: Projects

Job location:

Erskineville, NSW, AU, 2043

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Job reference number: 109328

Employment type: Permanent Full-Time

Salary range: $71885.0-$82892.0

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You’re agile, keen and open to meaningful work and opportunities that come your way.

Work in an organisation based on purpose, structure and process. You know that to make a meaningful contribution to our community and economy, there needs to be diligence in our operations.

In this role, you'll:

Combine coordination with essential administrative responsibilities to support the Associate Director and Operational Managers. You will play a key role in ensuring efficient workflows, accurate documentation, and effective communication across the team, contributing to overall operational efficiency.

Acting as a central point of contact, you will demonstrate initiative, work with minimal supervision, and apply strong organisational and computer skills to manage a range of administrative and coordination tasks.

Key responsibilities include:

Provide high-level administrative support to the Associate Director and Operational Managers, ensuring smooth day-to-day operations through coordination of meetings, minute-taking, procurement, and general administrative tasks.

Maintain accurate and up-to-date records and registers, ensuring a high standard of record management with strong attention to detail and accuracy.

Compile and document information to support reporting and operational documentation.

Independently manage and track site inductions for visitors and workers, ensuring adherence to safety protocols.

Act as a central point of contact across teams, supporting communication and coordination of activities.

Please note: This onsite role requires flexibility to work across the Erskineville and Granville offices, in line with operational requirements.

For more information on this position and business unit, view the role description and information pack.

About you

Eager to learn and grow while actively contributing to the team's success. With exceptional attention to detail, you excel at multitasking and managing competing priorities effectively. You are a task oriented professional willing to roll up your sleeves and getting the job done. Your strong communication and stakeholder engagement skills allow you to connect with individuals at all levels, including depot and site-based staff. You have the ability to think critically, adapt, and learn in a fast-paced, dynamic environment.

Intermediate proficiency in use of MS Office suite (Outlook, Word, Excel and Powerpoint) is essential to succeed in this role.

You possess:

Demonstrated medium to high-level computer skills across standard office systems.

Ability to perform as an autonomous operator, you thrive both independently and as part of a team, you are able to work independently with minimal supervision while showing initiative and sound judgement.

Great organisational skills with a strong attention to detail with a focus on accuracy, particularly in records management.

Knack of picking up new things and are a quick learner who can rapidly acquire new skills and effectively apply them in the role.

You will be flexible about working from the Erskineville and Granville offices as per operational requirement .

Who we are

Transport for NSW provides a safe, integrated, and efficient transport system. We connect people, communities and industry every day.

At Sydney Trains, our rail services keep Sydney moving by putting our customers at the centre of everything we do. We work with our local communities to deliver safe, timely and efficient rail services 24 hours a day, seven days a week.

Our trains and network are evolving to meet the needs of our customers now and well into the future. We’re continuing to integrate technological innovations that help us deliver a smarter and more sustainable network.

Join us

Our workforce is as diverse as the community we serve. If you’d like further information on our inclusion and diversity initiatives, visit Transport careers.

This is an in-person, on-site role.

Apply today

Applications close 11:59 PM Friday, 3rd of July 2026.

For more information about this role, please contact SHEFALI.UPPAL@TRANSPORT.NSW.GOV.AU.

Aboriginal people and people living with disability are supported throughout the recruitment process and at work, and we encourage you to apply. Visit Supporting Aboriginal People or Supporting People with Disability for more information or speak to your talent team member to arrange any adjustments to how you interact with us.

Learn more about how to apply via Our recruitment process | Transport for NSW

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