HGV Scheduling Coordinator

About the role

Keeping our fleet compliant, on the road, and ahead of schedule

Are you an organised, proactive coordinator who thrives in a fast-paced environment? Do you enjoy being at the centre of operations, keeping everything running smoothly and on time?

We’re looking for an HGV Scheduling Coordinator to play a vital role in ensuring our fleet remains fully compliant, operational and audit-ready. This is a high-impact role where your planning, communication and attention to detail directly support safe and efficient operations.

What you'll be doing

Plan and schedule HGV maintenance, inspections and testing in line with compliance deadlines and workshop capacity

Coordinate bookings with depots, drivers and operational teams, ensuring clear and timely communication

Manage fleet compliance systems, keeping all records accurate, audit-ready and up to date

Monitor daily dashboards, identifying risks such as overdue inspections or missed appointments

Chase and liaise with workshops and suppliers to secure bookings, results and documentation

Quickly resolve cancellations, no-shows and failed inspections, ensuring prompt rebooking

Support reducing vehicle downtime (VOR) through proactive planning and scheduling

Maintain robust audit trails aligned with DVSA, ISO and company standards

Escalate compliance risks and work closely with operational teams to protect fleet legality

Contribute to continuous improvement within fleet compliance processes

Who we're looking for

Essential:

Strong organisational and scheduling skills

Excellent communication and stakeholder management

Ability to manage multiple priorities in a fast-paced environment

Confident using systems such as Outlook and Excel

A proactive, solutions-focused mindset

Desirable:

Understanding of HGV or fleet compliance (DVSA, PMI cycles, tachographs, etc.)

Experience analysing data or producing reports

Relevant qualifications or industry knowledge

Why work for us

Day in, day out, our teams deliver some of the UK’s most ambitious, exciting and meaningful projects; developing, building and maintaining the vital infrastructure that supports national economies and strengthens communities.

Why join us?

As if contributing to and supporting work that makes life better for millions wasn’t rewarding enough, we offer a full range of benefits too. You’ll have the freedom to shape the package that’s right for you and your life. Here are some of our key benefits:

Smart working, giving you more flexibility such as staggered start and finish times, with up to 40% remote working, where roles allow.

25 days paid annual leave (pro rata)

Family friendly policies which include 28 weeks full pay for maternity/adoption leave and four weeks full pay for paternity/partners leave

Pension, share incentive plan, volunteering leave, recognition schemes and much more…

About us

Asset & Technology Solutions provides innovative, safe and sustainable solutions to the Balfour Beatty projects across the UK. Our wide range of equipment and services includes HGV’s, tower and crawler cranes, piling equipment, CCTV and security services, survey services and drones, suction excavators, sweepers, modular accommodation and much more.

Diversity and inclusion

At Balfour Beatty we believe that diversity and inclusion are essential components of any successful, happy workplace. Through our Value Everyone Diversity and Inclusion Strategy and Action Plan, we are growing our diverse workforce and developing our inclusive culture where everyone is able to thrive and reach their full potential, regardless of their identity or background. To find out how we are making this a reality, visit www.balfourbeatty.com/diversityandinclusion

To help and support us with our desired commitment to create an inclusive culture we are members of WISE, enei, Business Disability Forum and the Association for Black and Minority Ethnic Engineers (AFBE). In 2020, we signed the Audeliss and Involve Open Letter to demonstrate our commitment to taking key long term and sustainable actions on Black Inclusion. Balfour Beatty is also a Gold Award holder in the Ministry of Defence 'Employer Recognition Scheme' and actively encourage applications from Armed Forces personnel, veterans and reservists.

As a Disability Confident Employer, we are committed to working with people who have disabilities and long-term health conditions to remove barriers for them in obtaining employment. We are also committed to offering applicants with a disability an interview if they meet the minimum requirements for the role. For more info, visit: https://disabilityconfident.campaign.gov.uk/

We are looking to continually improve our resourcing process and ensure that it is fair and inclusive for all. If you have any feedback on the process, please share this with us at: candidaterecruitmentqueries@balfourbeatty.com

Job Reference: BBUK19686