Office Administration Manager

Admin Executive / Office Administrator

About the Role

We are looking for a proactive, detail-oriented, and service-driven Admin Executive to ensure the smooth day-to-day functioning of our office. This role is responsible for maintaining a clean, organized, and welcoming workplace while coordinating with housekeeping, security, vendors, and employees to deliver an excellent office experience.

Key Responsibilities

Oversee the day-to-day administration and smooth functioning of the office.

Ensure the office is clean, organized, and presentable at all times.

Supervise housekeeping staff and security personnel, including attendance, task allocation, grooming, and performance.

Conduct regular cleanliness inspections of workstations, meeting rooms, pantry, washrooms, reception, and common areas.

Ensure the coffee machine, pantry equipment, and office appliances are cleaned, maintained, and functioning properly.

Manage pantry supplies, stationery, housekeeping materials, and office inventory; monitor stock levels and replenish as needed.

Coordinate with vendors for office maintenance, repairs, deliveries, and facility-related services.

Welcome clients and visitors professionally, ensuring a warm and hospitable experience, including serving refreshments when required.

Ensure meeting rooms are prepared before internal and client meetings.

Maintain records of assets, inventory, vendor contacts, and facility-related documentation.

Coordinate courier services, incoming and outgoing mail, and office deliveries.

Assist in organizing office events, employee celebrations, and engagement activities.

Ensure compliance with office safety, hygiene, and operational standards.

Identify opportunities to improve office processes and employee experience.

Support HR and leadership with administrative tasks as required.

Preferred Qualifications

2–5 years of experience in office administration, facilities, hospitality, or workplace management.

Good communication and interpersonal skills.

Strong organizational and multitasking abilities.

Basic proficiency in Microsoft Office or Google Workspace.

Ability to coordinate with multiple stakeholders and vendors.

A customer-service mindset with attention to detail and ownership.

Key Traits

Proactive and dependable

Well-organized and detail-oriented

Professional and courteous

Hospitality-focused

Strong sense of cleanliness and presentation

Problem solver with a hands-on approach

This version emphasizes ownership rather than routine administrative work, making it suitable for someone who will take responsibility for the overall workplace experience while managing housekeeping staff and office operations.

Pay: ₹20,000.00 - ₹30,000.00 per month

Work Location: In person