Executive/ Senior Executive (Sponsored Research)

Job Title: Executive/ Senior Executive (Sponsored Research)

University-Level Unit: Duke-NUS Medical School

Faculty/Department-Level Unit: Office of Research

Employee Category: Executive & Administrative

Posting Start Date: 11/06/2026

Location_ONB: Outram Campus

Job Description

The successful candidate will be part of a dynamic research administration team in Duke-NUS Medical School. The team works closely with various stakeholders including faculty members, senior management, interdisciplinary offices within the University and in the SingHealth Duke-NUS Academic Medical Centre. The candidate will support the management of functions including ensuring effective governance of research funding awarded to the School. Key responsibilities include:

Manage external research funding awarded to Duke-NUS, ensuring proper governance and support the School’s competitiveness in securing grants.

Oversee pre-award and post-award administration for research grants and agreements in compliance with funder requirements and University policies.

Provide information to faculty and research staff on funding opportunities and grant calls.

Review grant applications for completeness and facilitate timely submissions.

Create and activate project accounts.

Verify manpower recruitment and transfers for grant-funded positions.

Manage grant variations, extensions and other change requests.

Ensure timely submission of progress and final reports, and support proper project closeout.

Develop and implement robust work processes, SOPs, and guidelines for efficient grant administration.

Liaise with external funders and internal departments on grant-related matters, ensuring smooth coordination and issue resolution.

Oversee research claims verification and billing process.

Assist in generating reports and pulling information from financial systems.

Ensure audit on competitive grants are carried out according to funders’ requirements.

Perform other related duties as assigned by the supervisor.

Qualifications

Bachelor’s Degree in Biomedical Sciences or other related disciplines.

Entry-level candidates or Diploma holders with at least 5 years of relevant experience may also be considered.

Prior work experience in research administration or academic environment would be advantageous.

Proactive, with exceptional attention to detail and accuracy.

Meticulous, well-organized and able to multi-task.

Have good interpersonal skills and is able to work well in teams.

Proficient in Microsoft Office applications, such as Word and Excel.

Experience with SAP would be an advantage.

We regret that only shortlisted candidates will be notified.