Senior Executive, Student Affairs

Job Title: Senior Executive, Student Affairs

University-Level Unit: Yong Loo Lin School of Medicine

Faculty/Department-Level Unit: Alice Lee Centre for Nursing Studies

Employee Category: Executive & Administrative

Posting Start Date: 14/05/2026

Location_ONB: Kent Ridge Campus

Job Description

We are looking for a proactive and organised Senior Executive to provide administrative and operational support in planning, coordinating, and implementing activities across Outreach, Admissions, Student Engagement, Development (donations) and Alumni. This role supports ALCNS’ efforts to enhance its profile, attract high-quality applicants, strengthen alumni relations, and deliver meaningful student experiences.

Key Responsibilities

Outreach & Publicity

Support planning and execution of local and overseas outreach activities for ALCNS Undergraduate Programmes

Liaise with internal and external stakeholders to drive participation and ensure smooth event delivery

Coordinate event logistics (materials preparation, student helpers, on-site support, payment matters)

Work with communications stakeholders to develop targeted outreach/publicity materials

Maintain records and track participant engagement

Student Activities & Engagement

Support Nursing SubClub and student events, house/community involvement projects, student exchange programmes and study trips

Coordinate student enquiries, sign-ups/registrations and participation tracking

Support risk management and compliance requirements (e.g., safety protocols, permits) in coordination with relevant officers

Collect and analyse feedback; prepare post-event reports and recommendations

Admissions Support

Coordinate and support admissions-related engagement activities (for faculty, prospective students and parents)

Provide timely responses to stakeholders including faculty, external interviewers and applicants

Maintain accurate and confidential records

Development, Donations & Alumni Support

Provide administrative support for donation-related processes (e.g., account creation upon receipt of donations)

Maintain records of gift pledges and administration of named bursaries/scholarships/medals/prizes

Support periodic reporting and alumni communications (e.g., Nursing Alumni EXCO dissemination)

Operational Support

Support department events and strategic initiatives

Contribute to business continuity planning (e.g., SOP writing) and process improvement/digitalisation efforts

This is a 1-year contract position. Renewal will be subject to organisational needs and performance.

Qualifications

Bachelor’s degree in any discipline

1-3 years of relevant experience in higher education administration, marketing, student affairs, or admissions

Strong organisational and project management skills; able to manage multiple priorities

Excellent interpersonal, written and verbal communication skills

Detail-oriented, resourceful, and collaborative; comfortable working with diverse stakeholders

Proficient in Microsoft Office (Word, Excel, PowerPoint)