Legal Operations Executive
Skills
About the role
Job Title: Legal Operations Executive
University-Level Unit: Office of Legal Affairs
Faculty/Department-Level Unit: Office of Legal Affairs
Employee Category: Executive & Administrative
Posting Start Date: 04/12/2025
Location_ONB: Kent Ridge Campus
About the Role
We are seeking a dedicated Legal Operations Executive to join the Office of Legal Affairs (OLA). The role is designed to support legal operations by managing data, reporting, and streamlining processes. The Executive will engage in data management and visualizations, coordinating with the Office of Data & Intelligence (ODI), and ensure the meticulous management of database records. Additionally, the role encompasses contributions to knowledge management initiatives, including creation of content, facilitate legal training, and departmental communications to elevate the visibility and impact of OLA’s services throughout the University.
Job Description
Legal Operations
Supporting Office of Legal Affairs’ (OLA) Associate Director in data management and the production of charts and data visualisation/ analyses
Coordinating with Office of Data & Intelligence (ODI) for additional support
Managing routine reporting and driving regular updating and closure of MatterSphere records
Managing a proposed escalation framework for completion timelines
Project management of efforts to devise and build departmental tools and processes to increase operational efficiency and automate where possible
Knowledge Management and Communications
Creating and producing content, including templates, guidance notes, playbooks, checklists, self-help resources, training decks, videos, and other educational materials
Supporting legal counsel on OLA’s knowledge management, education/training and community/relationship-building initiatives
Planning and production of regular departmental communications to raise the profile, reach and influence of Legal
Development of OLA staff portal to support delivery of legal literacy efforts
Qualifications
Bachelor’s degree in Communication, Business Administration, Marketing or a related field
A minor in the area of Data Science or Analytics; Statistics or Mathematics; Computer Science or information Technology would be highly advantageous
Strong project management skills, including managing workflows and timelines
Excellent interpersonal and communication skills to collaborate with cross-departmental teams.
Familiarity with AI and automation tools used in legal operations would be an added advantage
Proficiency in data analysis software (PowerBI, Python, SQL), Microsoft Office, legal tech tools, and web design, animation, and publishing tools (Canva, Adobe Creative Suite, Adobe After Effects, WordPress, Elementor)
More Information
Location: Kent Ridge Campus
Organization: Office of Legal Affairs
Department : Office of Legal Affairs
Employee Referral Eligible:
Job requisition ID : 28183
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