Project Coordinator

Company Description

FTC Project Coordinator

Location: Milton Keynes, United Kingdom | Full time / Part Time

About SWARCO

At SWARCO, we develop, support, and maintain intelligent traffic and urban mobility systems that keep towns and cities moving safely and efficiently. As part of the global SWARCO Group, we work across software, systems, and support services to deliver reliable, long‑term solutions for our customers.

Job Description

Overview

We are looking for an organised and proactive Project Coordinator to work closely with the Engineering Manager, and engineering teams, on a 12 month fixed term contract to support the planning, coordination, and reporting of projects across the Software Engineering and Project Engineering teams based in Milton Keynes. This role will provide structure and visibility across multiple projects helping to ensure budgets are tracked, resources are used effectively, and delivery impacts are clearly understood. This is an excellent opportunity for someone looking to develop a career in project coordination, PMO, or project management within a global technology and engineering business.

Key responsibilities include:

Tracking progress, milestones, dependencies, and risks across ongoing work

Tracking engineering timesheets to ensure accuracy against activity

Tracking spend against planned activity

Identifying and highlighting resource conflicts and delivery impacts

Supporting prioritisation of decisions by outlining trade‑offs and dependencies

Producing clear and concise project and budget reports for management review

Maintaining accurate project documentation and records

Assisting Engineering Manager with administration tasks

On a day‑to‑day basis, you will:

Liaise with Software Engineering and Project Engineering teams to gather progress updates

Track actual versus planned spend and flag variances early

Track weekly timesheets for accuracy against engineering activities

Prepare reports to provide visibility of status, budgets, and risks

Update and maintain project schedules and trackers

Identify and report resource conflicts

Support planning meetings and internal reviews with up‑to‑date information

Assist Engineering Manager with continuous improvement of planning and reporting processes

Assist Engineering Manager with administration tasks

Qualifications

What we are looking for

Essential:

Experience in a project coordination, PMO, planning, or support role

Strong organisational and time‑management skills

Confidence working with project plans, spreadsheets, and reports

Basic understanding of budgets or cost tracking

Ability to communicate clearly with technical teams and stakeholders

Comfortable working across multiple priorities at the same time

Good attention to detail and a structured approach to work

IT‑literate with good Microsoft Office skills (Excel, Word, Outlook)

Desirable:

Experience working in an engineering environment

Exposure to project planning or tracking tools (e.g. Planner, Jira, MS Project)

Experience supporting internal or operational improvement projects

Additional Information

What we offer

Salary up to £33,000 pro-rata

25 days paid holiday pro-rata

Annual Leave for your Birthday and bank holidays

Part-time hours to suit

Employee discounts portal - Perkbox

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