Document Control Specialist
About the role
About Us:
QISG leverages Quanta’s comprehensive resources to deliver collaborative solutions for our partners' energy infrastructure needs. We use in-house talent, expertise and resources to plan, design, engineer, manage, conduct maintenance on and construct projects.
Our turnkey service capabilities provide our customers with efficiency, consistency, attention to detail and safe execution. The QISG team brings together Engineering, Safety, Quality, Material Procurement, QA/QC, Right-of-Way Acquisition, Scheduling, Environmental Planning, Permitting, Title and Land Management expertise that ensure outstanding results for our clients.
About this Role:
The Document Control Specialist will facilitate the receipt, retention and distribution of all drawings, documents and official correspondence between the QISG team, their clients and vendors.
What You'll Do:
With the Procore Administrator, coordinate account access to the document control system for both internal and external users and train new users
Setup Procore Submittals as outlined in contract documents
Maintain distribution list of responsible parties for various stages of document review process
Assign workflow to responsible parties to review vendor documents within Procore or other document control systems
After review and return, expedite a response from the vendor as needed
Ensure revisions of documents stay in sync between Client, QISG team and vendor
File appropriate documentation for final job books within Procore or other document control programs
Adhere to internal standards, policies, and procedures.
Complete special projects and other duties as assigned or requested
Coordinate document delivery to meet project schedule and working with Project team/Procurement Lead to ensure the need by dates of documents meet schedules for engineering/manufacturing/construction.
Identify and escalate supplier/contract documentation clashes to Project Team and Procurement Lead.
What You'll Bring:
Required Experience and Education
High School diploma, or equivalent
Competency with Microsoft Office applications and general computer literacy
Preferred Experience and Education
Bachelor’s Degree in Business Administration, Finance, Logistics, Supply Chain Management, Engineering or relevant field
2 years’ experience as Document Control Specialist within the transmission/distribution space
Experience with Procore or other Document Control software
Skills
Self-starter who can work independently while supporting the needs of the team
Excellent communication skills (both written and verbal)
Customer service and effective time management skills
Travel Requirements
Travel: Yes
Percent of Time: Up to 10%
What You'll Get:
Competitive Compensation
Comprehensive Health Coverage - Multiple Medical, dental & vision plans with 100% preventive care
24/7 telehealth (Teladoc)
Employee Assistance Program (EAP)
Company-funded HSA and pre-tax savings options
401(k) Retirement Plan
No-cost Short- and Long-term Disability
Employer-paid basic Life & AD&D Insurance
Paid Time off (PTO) and 10 Paid Holidays
Paid Parental leave
Education Reimbursement and Professional Development
Employee discount program and optional insurance offerings:
o Identity Theft Protection
o Accident Insurance
o Voluntary Life (spouse and child)
o Critical Illness
o Hospital Indemnity
o Pet Insurance
We prohibit all types of discrimination and are committed to providing access and equal opportunity for individuals with disabilities. For additional information or if reasonable accommodation is needed to participate in the job application, interview, or hiring processes or to perform the essential functions of a position, please contact us the Company’s Human Resources department.
Questions about this role
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