Office Coordinator

About Us:

QISG leverages Quanta’s comprehensive resources to deliver collaborative solutions for our partners' energy infrastructure needs. We use in-house talent, expertise and resources to plan, design, engineer, manage, conduct maintenance on and construct projects.

Our turnkey service capabilities provide our customers with efficiency, consistency, attention to detail and safe execution. The QISG team brings together Engineering, Safety, Quality, Material Procurement, QA/QC, Right-of-Way Acquisition, Scheduling, Environmental Planning, Permitting, Title and Land Management expertise that ensure outstanding results for our clients.

About this Role:

Quanta Infrastructure Solutions Group, LLC (QISG), a Quanta Services, Inc. company (NYSE: PWR) is looking for an Office Coordinator who supports daily operations and works closely across departments to provide support in maintaining overall office functionality.

What You'll Do:

Duties

Answers and transfers incoming phone calls, screening when necessary

Welcomes and directs visitors and clients

Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed

Responds to and resolves administrative inquiries and questions

Coordinates and schedules travel, meetings, interviews, onboarding, and appointments for managers or supervisors

Maintains office supplies inventory; anticipates supplies needs; places and expedites supply orders and verifies receipts

Monitor snack and beverage availability, restocking and reordering as needed

Ensure common areas, meeting rooms and offices are clean and orderly prior to meetings

Maintain workspaces, during onboarding, offboarding, and office moves (setting up workspaces for onboarding, ensuring during offices moves desks are orderly, and cleaning/sanitizing workspaces during offboarding and office moves)

Act as the designated fire warden, ensuring the office meets all safety protocols and fire codes

Serve as the primary point of contact for facilities and maintenance requests, liaising with vendors or building management to ensure timely responses to issues

Manage visitor badge tracking and maintain an accurate log of office visitors, verifying credentials and assisting with visitor orientations on safety

Process badge requests (new and replacement)

Assist in planning and execution of Company meetings and employee engagement events, including office celebrations and team-building activities

Organize setup and take down of holiday decor in alignment with office guidelines

Adheres to internal standards, policies, and procedures

Performs special projects and completes other duties as assigned or requested

What You'll Bring:

Required Experience and Education

High school diploma, or equivalent

3+ years’ experience in an administrative support role

Skills

Excellent verbal and written communication skills

Excellent interpersonal and customer service skills

Proficient in Microsoft Office Suite

Excellent organizational skills and attention to detail

Basic understanding of clerical procedures and systems, such as recordkeeping and filing

Ability to work independently

Travel Requirements

Travel: Yes

Percent of Time: 10%

What You'll Get:

QISG Benefits Highlights

Competitive Compensation

Comprehensive Health Coverage - Multiple Medical, dental & vision plans with 100% preventive care

24/7 telehealth (Teladoc)

Employee Assistance Program (EAP)

Company-funded HSA and pre-tax savings options

401(k) Retirement Plan

No-cost Short- and Long-term Disability

Employer-paid basic Life & AD&D Insurance

Paid Time off (PTO) and 10 Paid Holidays

Paid Parental leave

Education Reimbursement and Professional Development

Employee discount program and optional insurance offerings:

Identity Theft Protection

Accident Insurance

Voluntary Life (spouse and child)

Critical Illness

Hospital Indemnity

Pet Insurance

We prohibit all types of discrimination and are committed to providing access and equal opportunity for individuals with disabilities. For additional information or if reasonable accommodation is needed to participate in the job application, interview, or hiring processes or to perform the essential functions of a position, please contact us the Company’s Human Resources department.