Corporate Services Administrator - Part Time

This role is part-time, working 9am-1pm M-F.

Are you an outgoing and positive person who is looking to gain experience in multiple corporate functions and work with a fun team at the same time? If so, our part-time Corporate Services Administrator role may be perfect. You will work with Senior Leadership, HR, Marketing, and Finance Team’s on various projects and initiatives as we seek to grow the business across North America. No two days will be the same and there are sure to be some laughs along the way.

We are looking for someone who can be adaptable and doesn't mind a degree of ambiguity in their day-to-day work. You will also be supporting travel for the corporate leaders and assisting with the day-to-day operations at our Head Office, located in downtown Vancouver. The successful candidate should be outgoing, positive, and be looking to join up and work with a fun group. This role with be part-time in office.

Responsibilities:

Serve as the first point of contact for visitors to the Corporate Office, providing a professional and welcoming experience.

Provide administrative support to the Marketing, HR, Finance and Fleet teams while maintaining a high level of confidentiality and professionalism.

Receive, sort, and distribute mail, shipping, faxes, packages, and courier deliveries.

Coordinate with warehouse teams, procurement, vendors, and branch contacts to resolve mis-shipped or misdirected parcels.

Manage meeting room bookings and coordinate catering, hospitality, and room setup requirements for meetings, training sessions, and internal events.

Oversee office supply inventory and procurement (including first aid supplies).

Serve as Floor Warden and First Aid Attendant for the Corporate Office, maintaining an understanding of emergency procedures and supporting office safety protocols.

Maintain the cleanliness and organization of kitchen and common areas, including loading and unloading the dishwasher and restocking supplies as needed.

Coordinate with building management and internal teams regarding office access, visitor access, maintenance requests, and facilities-related issues.

Draft and distribute office-related communications and reminders.

Serve as Orientation Facilitator for the Downtown Vancouver headquarters, including new hire onboarding, laptop setup, access card coordination, office tours, and related orientation activities.

Coordinate the return of company assets from departing employees, including laptops, access cards, mobile devices, and other company-issued equipment.

Support the employee anniversary & company perks programs

Support vendor sponsorship outreach, including requesting sponsorship funds, tracking contributions, and ensuring funds are allocated to the appropriate event or initiative.

Support the Finance team with weekly cheque mailings and other related administrative tasks.

Ensure costs related to travel, events, shipments, and office supplies are allocated to the appropriate event, branch, department, or project.

Coordinate & maintain certificate and documentation of insurance requests and insurance-related contract reviews with the company’s insurance broker

Work closely with the Portal Administration team to maintain up-to-date insurance documentation in contractor portals, including Avetta, ISN, and ComplyWorks.

Liaise with salespeople, project managers, customers, and brokers to support enrollment in Owner Controlled Insurance Program ‘OCIP’ and Contractor-Controlled Insurance Program ‘CCIP’ programs.

Support & coordinate the corporate travel program, maintaining a strong understanding of the Travel Program Policy and assisting colleagues with related requests & questions.

Coordinate travel arrangements for Head Office colleagues, senior leadership, and special project teams.

Perform additional administrative duties and special projects as assigned.

Required Qualifications:

2+ years of Corporate Office experience

Resourceful and the ability to research information and present results to internal clients.

Excellent written and verbal communication, as well as interpersonal skills

Prior experience in travel coordination or logistics management, especially in a fast-paced environment

Strong computer skills, with proficiency in Microsoft Office

Ability to multi-task and prioritize in a dynamic work environment.

Able to work independently, manage time effectively, and work with multiple deadlines.

Experience in project coordination / management, finance, or contract administration

Preferred Qualifications:

Experience with project or accounting software

Experience in the construction/security industry

Physical Demands:

In general, the following physical demands are representative of those that must be met by an employee to successfully perform the essential functions of the job.

Must be able to effectively communicate, (ie see, hear, speak and write clearly) in order to communicate with colleagues and/or customers; manual dexterity required for occasional reaching, lifting of light office objects, and operating office equipment

Working Conditions:

In general, the following conditions of the work environment are representative of those that an employee encounters while performing the essential functions of this job.

The office is clean, orderly, properly lighted and ventilated. Noise levels are considered low to moderate

Pay: $22,5000 - $30,000 (DOE)

Company Info;

The regional system integration business called Bosch Building Technologies offers solutions and customized services for building security, energy efficiency, and building automation for commercial buildings and infrastructure projects Bosch started its Integrator Business in North America through the acquisition of Climatec in 2015. Climatec expanded Bosch’s role as a comprehensive supplier of energy, building automation and security solutions. Climatec is recognized in the building industry as an independent single-source integrator of critical building systems including energy services, building automation and security & life safety in the U.S. market. The company provides consulting, planning, implementation and 24/7 remote management. Climatec is active in several market segments and industries including data centers, commercial real estate buildings, and federal, state, and local government. Climatec has operated as an independent entity, maintaining its offices in Arizona, California, Nevada, Texas, New York, and New Jersey. Climatec continues to represent and integrate numerous leading manufactures’ product lines across its wide range of services, including Bosch products.

In 2023, Bosch acquired Canadian-based security integrator Paladin Technologies. Merging Paladin Technologies and Climatec has significantly Bosch’s Integrator Business in North America. Today the combined entity of Bosch Building Technologies (previously Climatec and Paladin Technologies) represents over $900M in revenues and 3000 associates. Utilizing the strengths of both companies, Bosch offers its customers a complete portfolio of networked and efficient energy, building automation and security solutions.

We thank you for your application, however only those selected for an interview will be contacted.

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