Receptionist/Administrator

As part of Astemo focusing on world-leading advanced mobility solutions within the fields of electrification, autonomous driving, and connectivity to help reduce environmental damage, decrease traffic accidents, and improve comfort. Together, we contribute to a sustainable society and improved quality of life by providing mobility solutions that satisfy our customers and form the future core of automotive and motorcycle systems. Our people are at the heart of achieving these goals, and we are proud to be an equal opportunities employer.

Let’s make the world a brighter place, become a part of the team and join our Bolton plant now as:

RECEPTIONIST/ADMINISTRATOR (6 MONTH FIXED TERM CONTRACT)

We’re looking for a Receptionist/Administrator who will create a welcoming first impression for visitors and callers, while providing essential administrative support to the HR Department and Managing Director. This is a varied, fast‑paced position where no two days are the same. This is a 9 month fixed term contract expected to end December 2026.

Front Office Management

Welcome visitors and ensure they are directed appropriately.

Answer, screen, and forward incoming calls in a professional and courteous manner.

Respond to enquiries via phone, email, and in person, escalating when needed.

Maintain a tidy, organised, and professional reception area.

Administration Support

Provide administrative support to the HR Manager and Managing Director.

Schedule and coordinate meetings (including refreshments), room bookings, and appointments.

Draft letters, reports, presentations, and briefing documents.

Arrange travel, accommodation, and itineraries for senior managers.

Support with data entry, analysis, and general administrative tasks.

General Office Administration

Manage incoming and outgoing mail and parcels, ensuring accurate distribution.

Oversee stationery stock, ordering, and distribution.

Support the freight process and resolve related queries.

Maintain internal telephone lists and other office documentation.

Facilities & Workwear

Lead 5S standards across office areas, including meeting rooms, kitchen spaces, and notice boards.

Manage the ordering and issuing of company workwear.

Act as the main contact for vending machine maintenance and supplier queries.

Support continuous improvement in line with Health, Safety & Environmental requirements.

Sports, Social & CSR Activities

Assist with coordinating Sports & Social Club activities and event bookings.

Support the HR & Admin team in organising charity events and cross‑departmental initiatives.

HSE Support

Coordinate Occupational Health bookings, liaise with external providers, and maintain accurate records.

Ensure timely communication with employees and managers regarding appointments and follow‑up actions.

Purchase Order Support

Raise and track purchase orders for office supplies and services.

Ensure accuracy, obtain approvals, and monitor delivery timelines.

Liaise with suppliers and internal teams to resolve discrepancies or delays.

Key Competencies

Excellent interpersonal and communication skills

A professional, courteous approach when dealing with internal and external customers

Strong organisational and multitasking abilities

High level of confidentiality and experience handling sensitive information

Solid IT skills including Office365

Ability to manage your own workload

Professional appearance and demeanour

Qualifications & Experience

GCSE education or equivalent

3-5 years' experience in front office, reception or administrative roles

A-level or vocational qualifications in business administration are an advantage

Knowledge of basic purchasing processes (SAP experience beneficial)

Why Astemo?

At Astemo, we respect each other, never pass the buck and work creatively to accomplish our mission. Our people are given exciting opportunities to develop and grow in a truly international business, where they are proud to be part of a collaborative and innovative team. Diversity & Inclusion is valued to build and leverage an inclusive work environment and embrace diversity to unlock our full potential. We believe that this will give us the strength to drive great innovations to create new values for people, vehicles, and the society, and to unlock our full potential to become a global leader in everything we do.