Talent Acquisition Coordinator

Our Corporate Resource Groups serve as the foundation for our success by providing vital support and specialized expertise to our various business units.

London, United Kingdom

Human Resources

R2026704

Hybrid

About the Role:

Join Baird as a Talent Acquisition Coordinator – Deliver an Exceptional Candidate Experience

The Talent Acquisition Coordinator plays a pivotal role in shaping a seamless and high-quality candidate journey across Baird’s European hiring landscape. Based in our UK office, you will sit at the heart of our recruitment operations, ensuring every interaction reflects the professionalism and excellence of our brand.

In this role, you will take ownership of end-to-end coordination across multiple hiring processes - managing complex interview scheduling, event coordination, preparing compliant offer packs for both London and Frankfurt, and overseeing rigorous European background screening processes. Your ability to balance precision with pace will be key in ensuring each stage of the process runs smoothly and efficiently.

Working closely with recruiters, hiring managers, and HR partners across regions, you will act as a trusted partner - bringing organisation, attention to detail, and a proactive mindset to everything you do. If you take pride in delivering a consistently polished experience and thrive in a fast-paced, collaborative environment, this is an opportunity to make a meaningful impact.

The Impact You’ll Make:

Coordinate and manage complex interview scheduling across multiple time zones, including virtual and in‑person interviews, ensuring a positive and professional candidate experience

Prepare and assemble offer packs for London and Frankfurt hires, ensuring accuracy, consistency, and alignment with local requirements

Coordinate end‑to‑end background screening processes across Europe, partnering with vendors and internal stakeholders to ensure compliance and completion

Maintain accurate candidate and requisition data in recruiting and HR systems, with strong attention to detail and data integrity

Serve as a key point of contact for candidates and internal partners, responding to inquiries and providing clear communication throughout the hiring process

Partner closely with recruiters and HR colleagues to support efficient, compliant hiring workflows

Identify issues or discrepancies in offers, background checks, or scheduling and proactively escalate or resolve them

Support process improvements and documentation to enhance consistency and scalability across European recruiting operations

What You’ll Bring to Baird:

Minimum of 2–3 years of experience in recruiting coordination, HR operations, or a related administrative support role

Bachelor’s degree preferred, or equivalent combination of education and experience

Demonstrated experience coordinating interviews and managing calendars in a fast‑paced environment

Exceptional attention to detail, particularly when working with offer documentation and background screening requirements

Familiarity with recruiting or HR systems (e.g., applicant tracking systems, HRIS); Workday experience a plus

Strong organizational and time‑management skills, with the ability to manage multiple priorities and deadlines

Clear, professional written and verbal communication skills

Comfort working across geographies and time zones, with an understanding of regional nuances

Proactive mindset with the ability to anticipate needs and follow through with minimal supervision

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More About Our Firm

The Baird Way

What we call The Baird Way is the foundation of core beliefs we share, the promise we make to each other and the inspiration for our mission.

Our Multicultural Community Conference

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Honored to be a Best Place to Work

More than 20 consecutive years of recognition as a great workplace makes Baird a destination of choice for extraordinary people from across our industry.