Evening Event Supervisor - 6 posts

About the role

The Ashmolean Museum is seeking Evening Event Supervisors to oversee the safe and successful delivery of a wide range of evening events, including corporate functions, weddings, receptions, filming and University events. You will lead event operations on shift, coordinate event staff and contractors, and help ensure an exceptional experience for guests while safeguarding the Museum’s collections and spaces.

You will supervise event set-up and breakdown, lead team briefings, liaise with clients and suppliers, respond to incidents, and maintain high standards of customer service, safety and professionalism throughout each event.

This is a permanent variable hours (paid as claimed) post. You will be expected to commit to a minimum of four events per month, including evenings, weekends and bank holidays, with flexibility to support short-notice shifts as required.

This role includes a moderate amount of activity, including lifting, climbing stairs to those areas not accessible by lift, a moderate amount of walking and longer periods of standing up - all necessary health & safety training will be provided.

About You

You will have excellent customer service and communication skills, with the confidence to work with a wide range of stakeholders.

You will be reliable, organised and able to remain calm under pressure while making sound decisions in busy operational environments.

Experience supervising teams within events, hospitality, visitor attractions or cultural settings would be advantageous. A First Aid qualification, or willingness to undertake training, is essential.

What We Offer

As an employer, we genuinely care about our employees’ wellbeing and this is reflected in the range of benefits that we offer including:

An excellent contributory pension scheme

38 days of annual leave

A comprehensive range of childcare services

Family leave schemes

Cycle loan scheme

Discounted bus travel and Season Ticket travel loans

More information is available at https://hr.admin.ox.ac.uk/staff-benefits

Diversity

Our staff and students come from all over the world, and we proudly promote a friendly and inclusive culture. Diversity is positively encouraged, through diverse groups and champions, as well as a number of family-friendly policies, such as the right to apply for flexible working and support for staff returning from periods of extended absence, for example, shared parental leave.

We are committed to ensuring that our recruitment processes are inclusive and accessible. If you require the job description or any other materials in an alternative format, or if you would like to request any adjustments to support you through the application or interview process, please contact the recruitment team at recruitment@glam.ox.ac.uk.

How to apply

You will be required to upload your CV and a supporting evidence form using the attached template as part of your online application. Your supporting evidence form should list each of the essential and desirable selection criteria, as listed in the job description, and explain how you meet each one. CVs alone will not be considered.

We aim to provide a supportive working environment and are happy to discuss training and professional development opportunities. The Chair of this recruitment panel will be Sofia Kolb, Event Operations Manager, who can be contacted with enquiries relating to the role ( sofia.kolb@ashmus.ox.ac.uk). General queries about the recruitment and application process should be directed to the Recruitment team within our Human Resources department ( recruitment@glam.ox.ac.uk).

Only applications received online by 12.00 midday (BST) on Tuesday 7 July 2026 can be considered. Interviews are expected to take place on Tuesday 14th July, Wednesday 15th July and Thursday 16th July 2026.