Senior accounts payable specialist

Introduction to the job

As a Senior Accounts payable specialist, you are working closely with several Finance departments, Procurement, IT, Managed Operations and invoice approvers across the company. You ensure prompt and accurate payment of liabilities to vendors, encourage positive supplier interactions, and maintain paid-on-time performance in a highly automated environment.

You are responsible for a wide range of senior activities in Accounts Payable, such as invoice handling, intercompany reconciliations and flow management, resolving booking issues, vendor and intercompany communication, handling requests, vendor payments, and supporting or leading improvements, projects and analyses. Moreover, you act as a functional lead, process expert, spokesperson and coach within Vendor Operations, supporting standardization, automation and continuous improvement of the Purchase-to-Pay process.

Role and responsibilities

As a senior accounts payable specialist, you will join our Accounts Payable Posting to Payment (AP P2P) Team, a group within Accounts Payable, which is part of Vendor Operations. Vendor Operations is part of the ASML Business Services organization, delivering end-to-end Purchase-to-Pay services supported by centralized capability, master data and reporting teams.

The AP P2P team consists of specialists in all aspects of invoice problem resolution/processing occurring after posting, invoice processing, payment execution, goods received/invoice received holds and intercompany flows and reconciliations.

In this role, you will:

Act as a functional lead within the team, coaching colleagues, acting as a subject matter expert, and supporting team members on compliance topics (e.g. SOX controls and accounting policies)

Work with internal and external stakeholders to resolve complex invoice and payment issues, remove blocks, and ensure timely payments

Support Vendor Operations management with projects, analysis, and strategic initiatives, including providing ad-hoc reports, analysis, and insights to support decision-making

Participate in and lead process redesign, improvement, documentation, automation, and training initiatives, while determining root causes of errors and driving structural improvements with relevant stakeholders

Perform and oversee reconciliations of assigned accounts and intercompany balances, ensuring timely resolution of discrepancies

Execute and coordinate in-depth month-end closing activities, provide reporting to stakeholders, and maintain hands-on involvement in operations (invoice posting, matching, payment processing, supplier communication)

Create and respond to ServiceNow tickets to ensure high-quality issue resolution and request fulfillment within your sphere of control

Education and experience

Bachelor’s or Master’s degree (or equivalent) in accounting, finance, or business administration; professional certification is a plus

6+ years of experience in a financial AP environment with a strong Accounts Payable track record

Experience with SAP preferred; Oracle or similar ERP systems are a plus

Experience with invoice scanning/automation tools (e.g., Basware) is a plus

Accounting, reconciliation, budgeting, planning and analysis experience

Experience in a multinational environment is a plus

Skills

To thrive in this role, you will need the following skills:

In-depth knowledge of Excel, MS Word, Outlook, PowerPoint and Teams, with additional Microsoft tools like OneNote and Whiteboard as a plus, combined with strong written and verbal communication skills in English and the ability to operate in an international environment

Excellent customer service skills with strong vendor relationship management capabilities, combined with accountability and the ability to balance multiple stakeholders effectively

Strong ownership, confidence, and a drive for continuous improvement, with the ability to challenge the status quo constructively to achieve optimal results

Ability to work with tight (periodic) deadlines and manage peak workloads effectively while maintaining quality

Strong collaboration skills with the ability to coach and guide others within the team

Ability to maintain a helicopter view while also deep-diving into processes when needed

Accountability and resilience to manage multiple priorities, stakeholders, and changing demands effectively

Inclusion and diversity

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