Document Controller

Perth, WA, AU, 6000

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About John Holland

At John Holland, our purpose is simple – we transform lives with everything we do. We’ve always known that infrastructure is about people — our customers, our employees, and the communities in which we work every day. That’s our difference. Deep experience and capability with a genuine care about creating better lives for people along the way. Be part of the team that’s up for the challenge of transforming lives for good.

John Holland is currently seeking a Dynamic Document Controller to join the team working out of our Perth CBD offices.

Key responsibilities of the role include:

Document control management: Establish, maintain and administer document control systems to ensure accurate, secure, and traceable management of project records and documentation

Document processing: Register, track, distribute, archive and retrieve project documentation (drawings, technical documents, correspondence, reports) in accordance with project procedures

Quality and compliance: Ensure all documentation complies with project, client and rail regulatory requirements, including version control and audit readiness

Project administration support: Provide administrative support to the project team including, reporting, and preparation of project documentation. Assisting with adhoc duties such as PPE ordering, updating matrix and registers.

Communication coordination: Liaise with internal teams, subcontractors and external stakeholders to ensure timely submission, review and approval of documents

System management: Maintain and update document management systems (e.g., Aconex, SharePoint or similar), ensuring data integrity and accessibility

Reporting: Generate reports on document status, workflows, overdue items, and compliance metrics

Audit and assurance: Support internal and external audits by ensuring document availability and compliance with rail industry standards

Stakeholder support: Assist project teams, engineers and managers with document access, formatting, and procedural guidance

Continuous improvement: Identify opportunities to improve document control processes, workflows, and administrative efficiencies

Compliance and safety: Perform all duties in accordance with organisational policies, rail safety requirements, and project procedures

About You:

Proven experience as a Document Controller or similar role, with additional experience in administrative duties, preferably within the construction industry.

Proficient with document control softwares, as well as Microsoft Office Suite.

Excellent organisational skills with a keen attention to detail. A motivated team member who can assist the project team with additional administrative tasks. You would be enthusiastic in also learning other aspects of the project such as some booking of travel and accommodation and some adhoc tasks.

Tertiary qualifications in Business Administration or Information Management is desirable

We offer:

Competitive remuneration with salary continuance, and salary sacrifice options.

Great leave benefits including 18 weeks paid parental leave with super and up to an extra 18 weeks of super paid on further periods of unpaid parental leave, multicultural leave exchange and two extra days to prioritise your wellbeing.

Career progression underpinned by our exciting pipeline of work means you’ll have the opportunity to work on iconic projects that are shaping cities and communities.

Learning and development opportunities where you’ll have access to emerging talent programs, building your career through clear career pathways, plus technical and leadership training and development opportunities.

Inclusion, diversity and equity is part of how we work. We want everyone at John Holland to feel that they belong – that’s why we’re working hard every day to foster a more inclusive culture, backed by a business-wide inclusion strategy to bring about meaningful change. We’ve also got active employee resource groups that support our commitments including those around gender equality and reconciliation.

Flexibility means different things to different people. Whether it’s flexi-hours, flexi-parenting, flexi-leave, flexi-shifts or flexi-work, we’re committed to helping our people work flexibly.

John Holland does not accept any speculative or unsolicited CV’s that have been sent to our internal recruitment team or hiring managers from agencies.

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