Facilities Assistant

About Parexel

When you join Parexel, you become part of a global team dedicated to improving the world’s health. Our work supports the development of innovative therapies that make a meaningful difference in patients’ lives. Every role at Parexel contributes to this mission, creating an environment where collaboration and purpose drive what we do every day.

The Role

We are seeking an organized and proactive Facilities Assistant to support the daily operations of our Brazil office. This role is critical in maintaining an efficient, safe, and welcoming workplace. Working independently for much of the time, the Facilities Assistant will serve as the primary point of contact for office-related support and will coordinate across multiple internal functions to ensure smooth operations.

Key Responsibilities

Provide day-to-day office and facilities support, acting as the first point of contact

Welcome visitors and ensure visitor management procedures are followed

Support meeting and event coordination and follow up on action items

Manage incoming/outgoing mail, courier shipments, and deliveries

Process purchase requisitions, track purchase orders, and support invoice handling

Liaise with internal teams to support office needs and compliance activities

Maintain organized documentation, records, and shared files

Qualifications & Skills

Fluency in Portuguese and English (written and spoken) required

Experience in office administration, facilities, or similar support role preferred

Strong organizational skills and ability to manage multiple tasks

Ability to work independently with minimal supervision

Strong attention to detail and problem-solving ability

Proficiency in Microsoft Office tools

Personal Attributes

Highly organized and dependable

Self-motivated and able to work independently

Detail-oriented with a proactive approach

Service-oriented with a professional demeanor

Why Join Parexel

Parexel offers an environment where your work contributes to improving patient health worldwide. We are committed to supporting our employees through a collaborative culture, opportunities for development, and a shared sense of purpose. Here, you will be part of a team that values accountability, respect, and excellence. What we do, we do with heart!