HR Assistant (m/f/d)

Fluence (Nasdaq: FLNC) is a global market leader delivering intelligent energy storage and optimization software for renewables and storage. Our solutions and operational services are helping to create a more resilient grid and unlock the full potential of renewable portfolios. With gigawatts of successful implementations across nearly 50 markets, we are transforming the way we power our world for a more sustainable future. For more information, please visit fluenceenergy.com .

Job Description:

Role Overview

We are looking for a motivated, detail-oriented, and service-focused HR Assistant to join our HR Operations team for Europe. This is an excellent opportunity for an HR professional who enjoys operational work, values accuracy, and wants to contribute to a positive employee experience in an international environment.

In this role, you will support benefits administration, payroll processes, and the full employee lifecycle from onboarding to offboarding. Working closely with internal stakeholders and external partners, you will help maintain accurate HR data, prepare employee documentation, and ensure smooth day-to-day HR operations across a broad range of topics.

Key Responsibilities

Employee Lifecycle & HR Administration

Support the employee lifecycle from onboarding to offboarding, including document preparation, system updates, and personnel file maintenance

Maintain accurate employee data in HR systems and ensure timely completion of core HR administrative tasks

Prepare HR letters, contracts, amendments, certificates, and other employee-related documentation with care and accuracy

Payroll Support

Support monthly payroll preparation by collecting, checking, and maintaining payroll-relevant data in a timely and accurate manner

Coordinate payroll inputs such as absences, working time changes, and employee updates with internal stakeholders and external payroll providers

Review payroll reports and support the resolution of discrepancies and employee payroll-related questions

Benefits Administration

Support benefits administration processes, including enrollments, changes, terminations, and related employee documentation

Serve as a reliable point of contact for employee questions related to benefits and coordinate with internal teams and external providers as needed

General HR Support

Provide first-level support to employees and managers on general HR administrative topics

Support the preparation of reports, trackers, and HR documents for internal stakeholders

Collaborate closely with the HR team and contribute to efficient, high-quality HR operations

Required Qualifications & Experience

Fluent in German and English (required); proficiency in Dutch, Italian, or Polish is a plus

Completed vocational training in a relevant field such as HR, business administration, or office management

2–3 years of relevant professional experience in HR administration, payroll support, benefits administration, or a similar operational HR environment

Initial experience working with HR systems and handling confidential employee data is desirable

High level of integrity and a confident, responsible approach to handling confidential information

Strong attention to detail and a structured, reliable way of working

Good communication skills and the ability to work effectively with different stakeholders

Ability to manage multiple administrative tasks in a structured and dependable way

Strong skills in Office 365, especially Excel, Word, Outlook, SharePoint, and Teams, are required

Experience with HRIS (Workday) is a plus

Experience with P2P Tools (Coupa) is a plus

Service-oriented, proactive, and eager to learn

A collaborative team player with a hands-on mindset

Careful, accurate, and dependable in administrative work

Our Culture

At Fluence, our culture is the foundation that drives our ambitious growth strategy and fuels our mission to transform the future of energy. Our core cultural pillars empower us to innovate, collaborate, and lead with purpose, ensuring we continue to deliver unparalleled value to our customers and the world.

Unleash Voices

We believe every voice matters. We encourage openness, active listening, and decisive action to create a culture where everyone has the opportunity to contribute to our success. We foster an environment where diverse perspectives are heard and valued, driving innovation and progress.

Customer Fluent

Our customers are at the heart of everything we do. We’re committed to delivering exceptional value that exceeds expectations by understanding our customers' needs and adapting swiftly to meet them. Our deep focus on customer satisfaction drives us to continuously improve and innovate.

Infinite Impact

We are committed to creating the impossible. We push boundaries to deliver sustainable, game-changing solutions that shape a brighter, more energy-efficient future for all. Our team is passionate about making a lasting impact that will resonate for generations to come.

All In

We are all in for growth. Our teams are relentlessly focused on identifying and seizing opportunities that propel us forward. We embrace an ownership mindset, pushing ourselves and each other to accelerate progress and create lasting success.