HR Operation Specialist

ROLE DESCRIPTION:

1. Employee Lifecycle Management

Onboarding & Employment Administration

Support recruitment operational activities such as candidate sourcing coordination and interview arrangements

Manage end‑to‑end onboarding processes including contract issuance, document verification, medical examination coordination, work pass processing, system setup, and logistics.

Manage operational support for Non‑Traditional Source (NTS) workforce, including coordination of travel and accommodation where applicable.

Probation, Contracts & Exits

Manage probation confirmation processes in partnership with line managers.

Monitor fixed‑term contracts and manage renewals in compliance with local legislation.

2. HR Data & Reporting

Maintain accuracy, integrity, and governance of HR data across systems including SAP SuccessFactors, Sezame, and local HRIS.

Produce timely HR reporting, metrics, and dashboards to enable data‑driven decision‑making.

Participate in HR / HRIS enhancement projects, automation initiatives, and process optimization activities.

Support internal and external HR audits.

3. Engagement

Serve as the first point of contact for employee queries related to HR policies, benefits, and procedures.

Provide accurate and timely responses to employee inquiries.

Support in the mobilization and demobilization of employees for assigned work sites (e.g. ENGIE CV)

4. Benefits Enrolment & disenrollment

Provide new hire information to benefits vendors

Provide leaver information to benefits vendors

5. Other Scope but not limited to below

Prepare and provide necessary documentation for audit reviews (internal and external audit)

Process invoice from suppliers (e.g. medical check, insurance, MOM, flights tickets, etc.)

Prepare verification of employment letter when required/requested

6. Learning Administration:

Registration of company planned courses.

Monitor and maintain HRDF utilisation (MY specific)

Collection of learning needs and prepare the analysis

Update training records in Sezame

ROLE REQUIREMENTS:

Diploma / Bachelor’s degree in Human Resources, Business Administration, or related field

Minimum 3 years of HR Operations experience covering full spectrum

Good interpersonal and consulting skills to interact with multiple stakeholders

Knowledgeable in local employment rules and regulation

Business Unit: Support Functions In Geographies

Division: SF In AMEA - South East Asia - Singapore

Legal Entity: ENGIE South East Asia Pte. Ltd.

Company Name: ENGIE Singapore

Why this matters to us