Administrative Assistant - Fragile Airways

Job no: 941108

Work type: Full time

Location: Adelaide CBD

Categories: Administration, Business and Management

Women’s and Children’s Health Network, Surgical Services, North Adelaide (5006)

Salary – Classification - ASO3 - Administrative Services Officer L3 - $71,589 to $76,033 + 12% Superannuation and Salary Sacrifice Benefits

Full Time, Term Contract (temporary up to 30 Jun 2027)

About WCHN

Join the Women’s and Children’s Health Network (WCHN), South Australia’s leading provider of care for women, babies, children and young people. We’re shaping the future of healthcare through compassion, innovation and excellence — with our communities at the heart of everything we do.

What WCHN Can Offer You

Access to salary packaging benefits of up to $9,010 each FBT year for living expenses (e.g. mortgage, rent, utilities, groceries), plus an additional $2,650 each FBT year for meal entertainment expenses.

Access to Fitness Passport (workplace health and fitness program that gives you and your family access to a wide choice of gyms and pools across South Australia.)

Free public transport to and from the Women’s and Children’s Hospital for SA Health metropolitan hospital staff (excludes network community sites).

Support for you and your family via our Employee Assistance Program.

Relocation financial support may be negotiated, subject to eligibility. Click here for details and contact the enquires person for further information.

About the role

Provide confidential and efficient administrative support to the Fragile Airways Program and ENT Department, coordinating day-to-day activities, data collection, reporting, minute taking and HR support. Work collaboratively across teams to ensure accurate, timely delivery of administrative services and effective service coordination across WCHN.

Key duties of the role

Provide professional, confidential administrative support focused on patient access, including appointment coordination, booking management, communication and liaison with clinical teams and patients.

Deliver high-quality executive and project support, including minute taking, document preparation, correspondence, reporting and coordination of meetings and administrative workflows.

Manage and maintain data systems and databases using EMR and Microsoft Office tools to ensure accurate data entry, reporting and information management.

Support efficient service delivery through effective time management, prioritisation of workloads and adaptation to changing clinical and operational demands.

Contribute to a positive, safe and collaborative team environment, supporting quality improvement, WHS compliance and continuous service development.

Skills and Experience

Demonstrated experience providing high-level administrative and executive support, including diary management, correspondence, reporting and coordination of activities.

Strong written and verbal communication skills with the ability to engage effectively, negotiate and maintain professional relationships across diverse stakeholders.

Proven ability in minute taking, report and brief writing, and preparation of accurate documentation within required timeframes.

Experience in data management and use of computer systems and software including Word, Excel, Outlook and electronic information systems.

Ability to manage confidential and sensitive information appropriately, with a strong understanding of workplace ethics, WHS, Equal Opportunity and public sector standards.

Enquiries can be directed to

Paula Bertram

Position: Manager, Administrative Services

Phone: 8161 8389

E-mail: paula.bertram@sa.gov.au

Want to learn more about career opportunities at WCHN? Click Here to discover how you can Realise Your Potential and join one of our many teams making a positive difference in the community.

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To learn more about this role — including key selection criteria, special conditions and minimum requirements — please refer to the attached role description and the document checklists below:

Immunisation Requirements Checklist

Applicant Documents Checklist

If you would like further information on applying and winning this role, go to our SA Health Careers Site for the Australian Applicant Guide or if you are an international applicant, check out the International Application Guide.

Aboriginal and Torres Strait Islander applicants are encouraged to apply.

Application Closing Date: Monday 6th July 2026 - 11:55PM

Advertised: 22 Jun 2026 Cen. Australia Standard Time

Applications close: 06 Jul 2026 Cen. Australia Standard Time