Executive Assistant

Overview

Work Type: Fixed-term - Full-time

Salary: $100,894 - $114,476

Grade: VPS 4

Occupation: Administration

Location: Melbourne - CBD and Inner Metro suburbs

Reference: VG/DE/SEPS/1932475

The Administration Advisor (Executive Assistant) contributes towards the provision of strategic support across the division. This may include providing high-level administrative support across a range of areas and ensuring briefs and correspondence are quality assured and coordinated efficiently. You will provide high-level executive and administrative support to the Executive Director, as well as managers within a fast-paced, governance-heavy environment. This is a proactive EA role where you'll manage complex priorities, anticipate needs, and support the delivery of divisional outcomes aligned to IEPDs strategic priorities.

About the Department:

The department provides a wide range of learning and development support and services.

The department provides policy leadership, plans for the future of education in Victoria and leads key cross-sector collaboration. The department plays an important system steward role by providing support, guidance, oversight and assurance across early childhood and school education systems, as well as directly providing school education and 50 new early learning centres.

About the Division:

International Education and Partnerships Division (IEPD) leads global learning and engagement activities for the department and works with schools to offer programs to connect students with the world. The IEPD plays a leading role in pursuit of this objective, by:

Leading the internationalisation of education in Victorian government schools

Delivering a range of programs aimed at helping students, teachers and school leaders to develop inter- cultural capabilities, build international networks and become global citizens

Facilitating education-related, government to government linkages and cooperation between Victoria and other countries

Delivering high quality services to international students in accordance with the obligations of DE as a registered provider under the Education Services to Overseas Students (ESOS) Act 2000.

As part of IEPD, the Executive Assistant's responsibilities are to:

Manage a complex, high-volume diary and inbox, proactively prioritising competing demands

Provide end-to-end executive support including meetings, travel, briefings and correspondence

Coordinate governance processes, committees and senior stakeholder meetings (agendas, papers, minutes)

Build strong relationships across government and external stakeholders, supporting effective engagement

Anticipate priorities, identify issues early and drive process improvements to support workflow, including HR matters.

Provide responsive, high-quality support in a dynamic environment with shifting priorities

About the Role

Reporting to the Executive Director, the Executive Assistant provides high quality executive and administrative support to the Executive Director and whole division including calendar and email management, travel, and meeting logistics, and briefing and correspondence support. You will use your initiative to prioritise tasks and manage them. This role also includes providing high level HR support to the division and updating divisional data as well as paying invoices and monitoring all workflow.

Attributes

As our ideal candidate, you will have:

Demonstrated experience providing high level support to senior leaders

Experience using VPS systems such as Oracle Cloud and Briefing Connect

Strong proficiency in managing confidential information, meeting deadlines, and delivering high-quality outcomes.

Strong organisational and prioritisation skills, with the ability to manage competing demands in a fast-paced setting

A proactive, solutions-focused approach, with the ability to anticipate needs and confidently manage upwards (including pushing back where needed)

Desirable Qualifications and Experience

Desirable 3+ years' experience providing high-level executive support to senior leaders in complex environments

Further Information

For more details regarding this position please see attached position description for the capabilities to address in application.

The department values diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply. For more information about our work, working for the Department, diversity and inclusion, and our employment conditions visit the Department website and our Diversity and Inclusion page

Applicants requiring adjustments can contact the nominated contact person.

Information about the Department of Education's operations and employment conditions can be located at www.education.vic.gov.au.

For further information pertaining to the role, please contact Linda Vaughan via Linda.Vaughan@education.vic.gov.au

Preferred applicants may be required to complete a police check and may be subject to other pre-employment checks. Information provided to the Department of Education will be treated in the strictest confidence.

Please let us know via phone or email if you require any adjustments to ensure your full participation in the recruitment process or if you need the ad or any attachments in an accessible format (e.g large print) due to any viewing difficulties or other accessibility requirements.

Applications close 11:59pm on 6 July 2027

Applications close Monday 6 July 2026 at 11.59pm

Posted

22 June 2026