Project Coordinator

The Project Coordinator is a key member of the Amentum Projects and Construction team, supporting the successful delivery of a diverse range of projects. The role contributes to project execution by maintaining data, tracking progress, managing documentation, and assisting with forecasting and reporting. The Project Coordinator works closely with Project Managers, subcontractors, and a wide range of internal and external stakeholders

Reporting to the Project Support Supervisor, this position provides essential support to Project Managers and the broader Projects & Construction department. It is well suited to an individual with strong administrative or construction‑related experience who is seeking a pathway into project management The ideal candidate is highly organised, detail‑focused, and capable of managing competing priorities. Strong written and verbal communication skills are essential, along with the ability to work both independently and collaboratively to support project objectives

This role offers exposure to multiple concurrent projects within the defence and construction sectors and provides a strong development pathway, including training, professional growth opportunities, and hands‑on project coordination experience.

Work Schedule:

Day shift – 5 days per week, 8 hours per day

Essential Responsibilities:

Project meeting coordination — Organise project meetings, prepare accurate minutes, identify action items, and ensure documentation meets required standards

Subcontractor access management — Oversee subcontractor access requirements, ensuring all permissions and documentation are complete and securely stored

Project Manager support — Assist Project Managers in meeting budget, schedule, and quality targets

Material and procurement coordination — Maintain material inventory records and prepare requisitions for supplies and equipment

Stakeholder communication — Provide high‑level coordination and communication with internal and external stakeholders to support project delivery

Safety compliance — Ensure adherence to all site environmental, health, and safety requirements

Administrative support — Perform administrative and clerical duties to support the Projects and Construction team

Supervisor support — Provide operational and administrative assistance to the Project Support Supervisor

Additional duties — Carry out other reasonable tasks as required

Work Environment, Physical Demands, and Mental Demands:

The position is desk based and sedentary in nature, the ability to lift items up to 5kgs may be required occasionally and participating in Site walks occasionally

Minimum Requirements (Knowledge, Skills, and Abilities):

Essential:

Minimum 2 years’ experience in a general administrative role

Proficiency in Microsoft Office Suite (Outlook, Excel, Word)

Ability to work autonomously or as part of a team under routine supervision

Ability to follow established procedures, complete recurring tasks, and plan daily work schedules

Strong written and verbal communication skills with excellent attention to detail

Demonstrated ability to make decisions and resolve routine problems

Accountability for the accuracy and quality of own work, including the ability to provide on‑the‑job training to new or less experienced staff

Commitment to upholding the Code of Conduct and adhering to Program and Company Policies

C Class Driver’s Licence and White Card (or ability to obtain)

Desirable:

Experience with enterprise systems such as SAP, Oracle, MYOB, or ERP platforms

Additional certifications such as CPR, First Aid, Confined Space, Working at Heights, Forklift Licence, or Elevated Work Platform

SharePoint experience

Security Clearance Required:

Minimum Active U.S. Secret or Australian Negative Vetting (NV1) equivalent Department of Defense Security Clearance and ability to maintain that clearance. Depending on ongoing mission needs and access the role requires, the candidate may be required to obtain a higher U.S. Top Secret or Australian Top Secret Positive Vetting (TSPV) clearance.

Minimum Education:

Certificate or Diploma‑level qualification in a relevant field

Minimum 12 months experience applying these skills in a professional environment

Minimum Years of Experience:

Minimum 2 years’ experience in a general administrative role

Preferred Qualifications:

Bachelor’s Degree or Diploma in Engineering, Construction, Project Management, or Business

Project Management or Business Administration certification

Certificate IV, relevant trade qualification, or equivalent in a related discipline

.

This position is designated as a safety sensitive position.

As part of our commitment to maintaining a safe and compliant work environment, Amentum is a drug-free workplace and requires all personnel to comply with company drug and alcohol policies as a condition of employment. Employment is contingent upon successful completion of the drug screening process. Please note that this may include pre-hire screening for marijuana, as well as other federally controlled substances due to Amentum’s role as a federal contractor and trusted partner to the US Government.

Other Responsibilities:

Safety - Amentum enforces a safety culture whereby all employees have the responsibility for continuously developing and maintaining a safe work environment. As appropriate, each employee is responsible for completing all training requirements and fulfilling all self-aid/buddy aid responsibilities, participating in emergency response tasks and serving on safety committees and teams.

Quality - Quality is the foundation for the management of our business and the keystone to our goal of customer satisfaction. It is our policy to consistently provide services that meet customer expectations. Accordingly, each employee must conform to the Amentum Quality Policy and carry out job activities in compliance with applicable Amentum Quality System documents and customer contracts. Each employee must read and understand his/her Quality Management and Customer Satisfaction responsibilities.

Procedure Compliance - Each employee must read, understand and implement the general and specific operational, safety, quality and environmental requirements of all plans, procedures and policies pertaining to his/her job.

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.