Payroll and People & Culture Administrator

This role is responsible for the accurate and timely processing of payroll while supporting the administration and optimization of the HRIS (UKG). The Payroll and People & Culture Administrator plays a key role in ensuring data integrity, compliance and positive employee experience through efficient payroll and system support. This position also provides coordination and administrative support to the People & Culture team across core HR processes.

This position typically works 37.5 hours per week and is eligible for a hybrid work arrangement.

WHAT WE OFFER

Truly rewarding work; contribute to lasting, positive change for individuals and our community

A supportive team environment and opportunities for professional development

Comprehensive benefits including an employee assistance plan

Paid time off (for eligible roles; prorated based on start date) includes:

3 weeks of paid vacation

6 personal days

12 sick days

A paid day off to celebrate your birthday

COMPENSATION

$60,000 – $70,000 annually

Salary will be determined based on experience, qualifications, and internal equity. While the full range is posted, offers are typically aligned to the candidate’s level of experience, with the top end reserved for highly experienced candidates who closely match the role requirements

WHAT YOU'LL DO

Payroll Administration

Process full-cycle payroll, ensuring accuracy and timeliness

Review and validate payroll data, including hours worked, earnings, deductions, and adjustments

Ensure compliance with applicable legislation, internal policies, and audit requirements

Investigate and resolve payroll discrepancies and respond to employee inquiries

Prepare and reconcile payroll reports, including remittances, year-end processing, and audits

Own year-end payroll processes including, T4 preparation, reconciliation, and distribution

Prepare, issue, and manage Records of Employment (ROEs) in compliance with Service Canada requirements

People & Culture Support

Support onboarding and offboarding, including documentation coordination and system updates

Provide recruitment administration support, including job postings, interview scheduling, candidate communication, and offer preparation

Support hiring managers and P&C through the recruitment process to ensure a smooth and timely experience

Assist with benefits administration and employee changes, as required

Maintain employee files and ensure compliance with record-keeping requirements

Prepare reports and data summaries to support audits, leadership requests, and decision making

Provide general administrative support for P&C programs, initiatives, and documentation updates

Act as a point of contact for employee questions related to payroll

QUALIFICATIONS

Post-secondary education in Payroll or a related field

Minimum 3 years of experience in payroll processing (full-cycle preferred)

Experience administering an HRIS system (UKG or similar preferred)

Experience in system administration including maintenance and troubleshooting HRIS software

Knowledge of HRIS software, database management and reporting tools

WHAT YOU'LL BRING

Solid understanding of HR processes, payroll legislation and compliance requirements in Alberta

Strong critical and analytical thinking skills and ability to solve problems and enhance processes that support positive employee experience

Ability to manage confidential information with discretion

Effective communication skills and a customer service mindset

Payroll Compliance Professional (PCP) designation (or working towards)

Advanced reporting and Excel skills

If you want to change lives, we want to hear from you.

Deadline: until a suitable candidate is found

Apply today by submitting your resume, cover letter, and salary expectations.

Check out our website for more information about YW Calgary: www.ywcalgary.ca (https://www.ywcalgary.ca/)

YWCA Calgary is committed to providing an equitable, diverse, and inclusive workplace where all employees, volunteers and clients feel valued and respected, whatever their race, religious beliefs, colour, gender, gender identity, gender expression, sexual orientation, disability, age, ancestry, or place of origin.

Privacy statement: Personal information is managed in accordance with Alberta’s Personal Information Protection Act (PIPA) and other applicable laws and we are committed to safeguarding your personal information. During the recruitment process personal information is collected for the purpose of people practice management. Privacy inquiries can be directed to the attention of the Privacy Officer at reply@mindfulworkplace.ca (mailto:reply@mindfulworkplace.ca).