Talent Acquisition Coordinator

At Julius Baer, we celebrate and value the individual qualities you bring, enabling you to be impactful, to be entrepreneurial, to be empowered, and to create value beyond wealth. Let’s shape the future of wealth management together.

As a key member of the Talent Acquisition team, the Talent Acquisition Coordinator plays a critical support role in delivering an efficient, compliant, and seamless recruitment experience across the organisation. You will contribute to building a diverse and high-performing workforce by ensuring smooth coordination between candidates, hiring managers, HR Consultants, and internal systems—all in line with Julius Baer’s talent strategy and employer branding objectives.

YOUR CHALLENGE

Manage end-to-end administrative aspects of the recruitment lifecycle, including job posting, resume screening, scheduling interviews, and coordinating assessments

Maintain and update records in the Applicant Tracking System (ATS – Workday), ensuring data accuracy and compliance with internal policies and local employment regulations

Prepare offer and contract documentation, support onboarding logistics, and liaise with HR Services teams to ensure smooth transitions

Coordinate recruitment events, career fairs, and campus outreach initiatives to strengthen our employer brand presence

Generate routine reports and dashboards using recruitment data, supporting analysis on time-to-fill, source effectiveness, diversity metrics, and other KPIs

Partner closely with Talent Acquisition Specialists in Zurich and Hiring Managers to prioritise open roles and manage workload efficiently

YOUR PROFILE

Bachelor’s degree or equivalent practical experience

Minimum of 2–3 years’ experience in an HR or recruitment coordination role, preferably within financial services or a multinational organisation

Solid understanding of recruitment workflows, Singapore and Hong Kong employment law fundamentals, and confidentiality requirements

Proficiency in MS Office, particularly Excel (including basic formulas and data formatting); prior experience with Workday is highly desirable

Strong written and verbal communication skills in English

Highly organised with excellent attention to detail, capable of managing multiple tasks under tight deadlines

Proactive mindset with a customer-service orientation toward both internal stakeholders and external candidates

Collaborative team player who thrives in a dynamic, regulated environment and adapts easily to changing priorities

We embrace diversity and equitable opportunity for all. At Julius Baer, you’ll find a supportive, performance-driven culture where initiative is recognised—and every contribution counts.

We are looking forward to receiving your full job application through our online application tool.