Executive Assistant

Description

Position: Executive Assistant

About Alvarez & Marsal

Alvarez & Marsal (A&M) is a global consulting firm with entrepreneurial, action and results-oriented professionals. We take a hands-on approach to solving our clients' problems and assisting them in reaching their potential. Our culture celebrates independent thinkers and doers who positively impact on our clients and shape our industry. The collaborative environment and engaging work—guided by A&M's core values of Integrity, Quality, Objectivity, Fun, Personal Reward, and Inclusive Diversity—are why our people love working at A&M.

The Team

Alvarez & Marsal is seeking a dynamic, enthusiastic Executive Assistant (EA) to join the growing Infra Team. This critical position will be based in the Tokyo, Japan Office.

The Team

Due to steady growth within our Japan Infrastructure & Capitals Practice, we are looking to hire an Executive Assistant to support our Japanese MD. You will have a chance to work with the top leadership in our Infra business and make significant contributions to the growth of the firm. The ideal candidate will be proactive, agile, strategic, detail-oriented and able to juggle multiple tasks simultaneously. This is a great opportunity for someone looking to make an immediate impact and join this incredible growth journey in Japan.

How you will contribute

Responsibilities:

Coordinates Managing Directors’ calendars to ensure conflicts are avoided and scheduled events are maintained

Support submission of expense reports through Concur finance system and help reconcile corporate credit card statements.

Work closely with the staff to keep the team informed of upcoming commitments and responsibilities, following up as appropriate.

Research, prioritize, and follow up on incoming issues and concerns addressed to determine appropriate course of action.

Act as a bridge for smoother communication between internal and external stakeholder groups

Schedule and organize meetings, conference calls, events, and other departmental activities.

Coordinate travel plans, hotels, and car service.

Provide general administrative support (e.g., copying sensitive files, binding, answering phone) and project specific assistance.

Meeting and greeting clients and other visitors.

Assist with department activities/projects as needed and perform other work-related duties as assigned.

Qualifications

A Bachelors’ Degree in relevant field of study (degree in business-related field a plus) is nice to have but not mandatory

5-7 years of Administrative Assistant or Executive Assistant experience. Experience working in consulting, professional services, accounting, or a law firm is nice to have

Feels comfortable with completing expense reports, invoicing and reconciliation of credit card statements.

Highly proficient with Microsoft Office

Understands the importance of strict confidentiality of internal/personnel affairs/client information.

Ability and desire to learn and develop new skills.

Excellent oral and written communication skills

Native Japanese, Business English required

Impeccable attention to detail and self-review and strong follow-up skills.

Demonstrates ownership and accuracy of work product.

Must work efficiently and be able to meet deadlines; strong time management skills; prompt reliable service.

A self-starter who can multi-task and support multiple people with varied personalities.

Ability to work independently, as well as on a team, in a fast-paced environment.

Able to interact effectively and professionally with clients and all levels of firm personnel.

Willingness to be coached / desire and capacity for growth / positive teaming attitude.

Flexibility to work additional hours as required in the office and remotely.

Your journey at A&M

We recognize that our people are the driving force behind our success, which is why we prioritize an employee experience that fosters each person’s unique professional and personal development. Our robust performance development process promotes continuous learning, rewards your contributions, and fosters a culture of meritocracy. With top-notch training and on-the-job learning opportunities, you can acquire new skills and advance your career.

We prioritize your well-being, providing benefits and resources to support you on your personal journey. Our people consistently highlight the growth opportunities, our unique, entrepreneurial culture, and the fun we have together as their favorite aspects of working at A&M. The possibilities are endless for high-performing and passionate professionals.