(Senior) Executive Assistant / Associate Executive, NUHCS (1-Year Contract)

Career in the Hospital

Join our incredible team at the National University Hospital (NUH), where we believe that a hospital is more than just a workplace. Every day, we witness the remarkable impact that our healthcare professionals can have on individuals, families, and entire communities.

At NUH, we are driven by a shared purpose – to lend a helping hand to those in need, to be a source of support and healing, and to empower patients to live their best lives.

We are looking for passionate and committed individuals to join us as we transform lives and create a lasting impact in the lives of our patients. The impact you make at NUH will be profound, regardless of the role you take up in the hospital.

About NUH

The National University Hospital (NUH) is Singapore’s leading university hospital, with a proud heritage dating back to 1905 with the establishment of what’s now the NUS Yong Loo Lin School of Medicine. Our strong ties with the medical school have shaped us into a unique institution, allowing us to seamlessly integrate clinical care with teaching and research. As a university hospital, we go beyond the realm of providing tertiary medical care. We are a hub of knowledge and innovation, attracting healthcare professionals who are passionate about pushing boundaries and making significant contributions to the field.

About Department and Purpose of the Position

Working under the directions of Deputy Executive Director of NUHCS, the research administrative team provides grant administrative support to all NUHCS Principal Investigators (PIs) who obtained research fundings from government and industry sources.

We are inviting candidates to join NUHCS research admin and operation team, to independently manage assigned portfolios of government-funded research grants, ensuring timely, accurate, and compliant grant claims, financial tracking, and audit support, while providing advisory and coordination support to Principal Investigators (PIs) and internal stakeholders.

Key Responsibilities

Independent Management of Research Grant Claims

Independently manage assigned healthcare research grant portfolios, including preparation, verification, and submission of grant claims in accordance with funding agency guidelines (e.g. NMRC, MOH). Plan and track claim schedules and submission timelines across multiple research projects. Review claims for completeness and accuracy prior to PI endorsement.

Financial Review, Reconciliation & Budget Monitoring

Review and reconcile grant expenditures against approved budgets and finance system records. Identify overspending risks, budget variances, and compliance concerns early. Recommend corrective actions or adjustments to the PI where necessary.

Stakeholder Coordination & Communication

Coordinate with PIs, research coordinators, Finance, HR, and Procurement teams to resolve grant-related issues. Escalate complex issues or policy interpretations to the research manager appropriately

Research Grant Compliance, Audit & Reporting Support

Maintain up-to-date grant registers, claim trackers, and compliance checklists for research projects. Assist in audits, grantor reviews, and institutional monitoring exercises. Support the preparation of financial inputs for research progress or final reports.

Assistance with other duties

Assist with any other duties, in support of departmental or organizational needs.

Key Requirements

Possess a Diploma in healthcare administration, life sciences, business administration, finance, Accounting or a related field.

Experience handling government-funded research grants in healthcare industry would be advantageous.

High attention to detail and analytical ability

Strong stakeholder engagement and communication skills

Proficient in Microsoft Excel and grant/finance systems

Able to work autonomously in a regulated research environment

Closing & Applications

When you join NUH, you become part of a dynamic and collaborative environment where expertise, knowledge, and compassion all come together.

Working in healthcare offers satisfaction that extend far beyond the ordinary. The smiles of gratitude from patients and the profound sense of fulfilment that comes from helping others cannot be measured. It is a career that allows for both personal and professional growth. The challenges you encounter in this rapidly evolving industry push you to constantly your knowledge and skills, as well as encourage lifelong learning.

Be a part of a team that gets to create a transformative healthcare experience for our patients and professionals alike.