Executive Assistant to General Manager

Job Responsibilities

Provide comprehensive administrative and secretarial support to the General Manager.

Manage calendars, appointments, meetings, and travel arrangements.

Prepare correspondence, reports, presentations, meeting minutes, and business documents.

Coordinate communication and follow-up actions between internal departments, clients, consultants, and subcontractors.

Maintain proper filing systems and ensure all corporate documents are organized and up to date.

Assist in project administration, documentation control, and contract filing.

Monitor deadlines, track project progress, and follow up on outstanding matters.

Support office administration activities, including procurement of office supplies and vendor coordination.

Handle confidential information with professionalism and discretion.

Perform other ad-hoc duties assigned by the General Manager.

Requirements

Diploma or Bachelor's Degree in Business Administration, Management, or related disciplines.

Minimum 3 years of experience as an Executive Assistant, Personal Assistant, Administrative Executive, or similar role.

Strong organizational and multitasking abilities.

Excellent communication and interpersonal skills.

Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).

Ability to work independently and maintain confidentiality.

Experience in the construction, engineering, façade, or project-based industry will be an advantage.

Bilingual in English and Mandarin is preferred to liaise with Chinese-speaking stakeholders.

Benefits

Competitive salary package.

Performance bonus of 3–6 months subject to company performance.

Annual leave and medical benefits in accordance with Singapore Employment Act.

Career development and advancement opportunities.

Supportive and professional working environment.

Training and professional development opportunities.

Pay: $4,292.83 - $12,105.17 per month

Benefits:

Additional leave

Flexible schedule

Food allowance

Health insurance

Professional development

Promotion to permanent employee

Vision insurance

Work Location: Hybrid remote in Singapore 556741