Site Operations, Safety and Events Manager

SITE OPERATIONS , SAFETY & EVENTS MANAGER

INVEST OTTAWA – AREA X.O

Invest Ottawa is seeking a Site Operations, Safety and Events Manager to ensure the safe, efficient, and effective operation of Area X.O's facilities. Reporting to the Director, Business Delivery and Operations, this role is central to keeping the site running smoothly — from day-to-day facility readiness and maintenance coordination to safety compliance and the successful delivery of tours, events, training sessions, and client activities. If you thrive in a hands-on, fast-paced environment where no two days look the same, this role is for you.

Corporate Pay Band D: $76,000-$114,000

Hiring Salary Range: $76,000 - $104,500

Reason for opening: Backfilling a Posiition

This position will be required to work onsite at Area X.O, 4-5 days per week

WHAT YOU WILL BE DOING

Manage day-to-day site operations, facility readiness, and maintenance coordination to ensure Area X.O remains safe, functional, and well-prepared for all activities.

Coordinate with vendors, contractors, clients, tenants, and internal stakeholders to support facility access, site logistics, and smooth operations.

Update and maintain the Safety Management Plan, coordinate with the Safety Office, and support all safety compliance activities across the site.

Oversee lease and property matters, manage tenant documentation including insurance certificates and contracts, and support overall operational readiness.

Update CRM systems with client, lead, and engagement data and support reporting related to operations, facilities usage, and client activity.

Identify opportunities for process improvement and contribute to the development of operational policies and procedures.

Maintain accurate asset tracking, tagging, and software license databases, and keep digital filing systems and SharePoint documentation organized and current.

Coordinate AV setups, meeting space preparation, barricade setup and removal, and technical requirements for events.

Manage procurement processes including collecting quotes, documenting approvals, generating purchase orders, and tracking shipments.

Organize and execute tours, demonstrations, testing activities, events, and training sessions, including signature programs such as Aerial Evolution, OVIN Pitch to Pilot, and Rodeo.

WHAT YOU HAVE ACCOMPLISHED/GAINED THROUGHOUT YOUR CAREER :

Bachelor's degree in Business Administration, Operations Management, or a related field.

Minimum of 3 to 5 years of experience in an operations, coordination, or strategic support role.

Strong organizational, analytical, and problem-solving skills with the ability to manage multiple priorities in a fast-paced environment.

Proficiency with Microsoft tools including SharePoint, Excel, PowerPoint, and CRM systems such as MS Dynamics 365.

Familiarity with facilities management, event coordination, and health and safety standards.

Access to a personal vehicle for occasional local travel.

Health and safety training or willingness to obtain certification is an asset.

Experience with procurement, vendor management, and invoicing processes.

Excellent interpersonal and communication skills with experience working across diverse stakeholder groups.

Minimum of 3 to 5 years of experience in an operations, coordination, or strategic support role.

Do you have some of these skills but maybe not all? We still encourage you to apply as we would love to review your unique application and learn more about you!

Invest Ottawa and Bayview Yards are determined to provide a barrier-free work environment, starting with the hiring process. If you require accommodation during any phase of the evaluation process, please contact hr@investottawa.ca to request specialized accommodation. Do know, all information received in relation to accommodation will be kept confidential. At Invest Ottawa and Bayview Yards, we are focused on doing better and committed to leading by example because it’s what’s best for us, our culture and our community.

We may use AI-enabled tools during the recruitment process, including for interview note-taking and assessment support, to help our team stay present and engaged throughout interviews. These tools do not independently screen, assess, or select applicants, and all hiring decisions are made by people. We welcome inquiries about AI use and/or requests for accommodations at any stage of the hiring process. Personal information (including recordings, transcripts, summaries, and assessment-related materials) is safeguarded in accordance with our privacy policy and applicable Ontario privacy legislation.