HR & Office Administrator

HR & Office Administrator

Key Responsibilities

HR Administrative Support

· Provide administrative support to the Manager, HR Business Partner, including scheduling, documentation preparation, and coordination of HR-related activities.

· Assist with employee lifecycle administration, including onboarding documentation and facilitation, background check coordination, and maintenance of employee records.

· Support routine HR processes such as tracking leave requests, updating employee information, and preparing standard HR reports and trackers.

· Assist with coordination of HR communications, training sessions, and employee engagement activities.

· Maintain accurate, organized, and confidential HR records in accordance with company policies and local requirements

Office & Site Administration

· Support day-to-day office operations to ensure smooth and efficient functioning in line with established policies and procedures.

· Manage office supplies by tracking inventory and coordinating replenishment requests.

· Liaise with service vendors (facilities, housekeeping, IT support) for routine office needs under guidance.

· Coordinate travel logistics and visit arrangements for visiting leaders and employees, as needed.

· Handle incoming and outgoing correspondence, including emails, phone calls, documents, and deliveries.

Reporting, Records & Coordination

· Maintain administrative records and databases related to HR administration, office operations, and basic financial tracking.

· Assist with preparation of standard reports, presentations, and dashboards for HR and administrative purposes.

· Support basic expense tracking or bookkeeping activities following defined procedures.

· Provide general administrative support to team members and business stakeholders as needed, escalating issues appropriately.

Qualifications & Experience

· Bachelor’s degree preferred; diploma or equivalent education with relevant coursework is acceptable.

· 2+ years of experience in office administration, HR administration, or a related support role.

· Proficiency with Microsoft Office tools, particularly Outlook, Excel, and Word.

· Basic understanding of office administration procedures; exposure to HR processes is an advantage.

· Strong organizational skills with attention to detail and the ability to prioritize routine tasks.

· Clear communication skills and the ability to work effectively in a team environment.

· Demonstrates professionalism, confidentiality, reliability, and a willingness to learn.

kshama.raj@blueocean.systems

+91 9833964181

Work Location: In person