Staffing and Training Coordinator

Helping others improve and turn their lives around – there’s no better feeling. It’s what we do for thousands of people at more than 150 sites across the UK. Be a part of it.

We are looking for an organised Staffing and Training Administrator with a passion for making a difference to others.

You’ll be working 40 hours per week (Mon - Fri 8am to 4:30pm) at Cygnet Hospital Bury Forestwood, helping ensure the safe and smooth running of services for the people in our care.

Cygnet Bury Forestwood offers CAMHS Tier 4 PICU, General Acute and Low Secure services across four wards which provide a defined treatment pathway from admission through to intervention and discharge including rapid assessment and treatment.

At Cygnet, our perks go way beyond pension schemes and excellent professional development. You’ll also enjoy shopping, travel and leisure discounts – as well as a range of healthcare and financial benefits – to support you to be happy both in and out of work.

With us, you’ll have the chance to progress your career in a vibrant, supportive culture tailored to help you thrive.

Role Summary:

The Hospital Administrator (Staffing and Training) is responsible for managing various administrative functions, focusing on staffing and training. This role ensures the smooth and efficient running of day-to-day administrative tasks while supporting a positive work environment for all staff.

Key Responsibilities

Staffing:

Populating staffing sheets from Wards’ rotas, to establish an accurate forecast of deficits.

Utilising and maintaining the Temployer, to obtain bank availability and allocate shifts to wards, bearing in mind the appropriate skill and gender mixes.

Maintaining close communication with Ward Managers, CSM’s and senior management regards staffing as and when required.

Establishing effective and professional relationships with all agencies used at Cygnet Bury. This is to ensure efficient booking of agency staff when required, and to liaise with relevant agency contacts in regards to agency staff performance and any new or ongoing issues.

Reconciling the agency hours on the ward time sheets, against agency staff timesheets, eCensus and approving the shifts on Temployer.

Producing comprehensive and complete staffing sheets to the receptions each day, with all deficits covered in relation to ward requirements such as escorts, enhanced observation levels and sickness/annual leave.

Assisting different departments with information and reports as and when required.

Placing training on ward rotas.

Training:

Planning / scheduling of training events in accordance with the hospitals training diary and ad hoc requests.

Maintaining a record of this process on Achieve and ensuring that these are forwarded to the Hospital Manager for approval.

Liaison with relevant managers regarding booking staff onto training events.

Enact process that ensure that attendance at training courses is maximized.

Ensuring accurate attendance records are maintained for training events.

Liaising with internal and external training providers as regards booking events.

Supporting trainers in relation to preparation for training events, including ensuring that materials and equipment are available as required.

Ensuring that the following records are maintained

Training records.

Attendance sheets.

Course evaluation sheets.

Training materials including individual folders for training events incorporating aims & objectives, lesson plans, presentations, evaluation forms and certificates.

Trainer profiles.

Training event quality monitoring data.

Certificate data.

Ensuring that all training material is branded in accordance with organisational requirements.

Reporting any issues relating to attendance at events, or concerns regarding the delivery of training, promptly to the General Manager.

Assist in the preparation of data for reporting and compliance purposes.

Why Cygnet? We’ll offer you…

Salary £29110 per annum

Strong career progression opportunities

Expert supervision & support

Pension scheme

“Cycle to work” scheme & employee discount saving

You are...

An administrator with experience in health care & knowledge of mental health

Flexible, organised, able to prioritise workloads, solve problems & make decisions

Calm under pressure & can work under your own initiative

A strong written & verbal communicator with an eye for detail & excellent interpersonal skills

Highly proficient in the use of Excel, Word, Outlook, PowerPoint, Access, Windows & the internet

Successful candidates will be required to undergo an enhanced DBS check.

Cygnet has been providing a national network of high-quality specialist mental health services for more than 30 years. In this role you’ll have the chance to make a real impact on patients, service users & their families.

What next?

If you care about making a difference – we want to talk to you.

Click the button to apply