Executive - PMO Analyst (Ref 26480)

Responsibilities

Support the department in project tracking, workplan consolidation, risk/issue monitoring, and preparing updates for management review.

Develop, maintain, and enhance dashboards for management reporting and decision support (projects, risks, budgets, asset lifecycle, audit status, etc.).

Ensure consistent project and inventory reporting.

Track security deviations, asset EoS/EoL, and compliance actions, alerting Leads/PMs on required follow‑ups.

Provide management support to the OpTech Office in MDOTS IT documentation, inventory management, audit readiness, budgeting, and operational planning.

Collate and maintain the central inventory of MDOTS and entity‑managed IT systems.

Consolidate project progress trackers and updates across all OpTech teams.

Serve as Secretariat for OpTech governance platforms including:

IOMT Governance Committee

IOT Governance Meetings

Conduct sampling checks to validate alignment across multiple reports (e.g., patching, vulnerability scanning, CMDB, inventory lists).

Facilitate audit preparations, clarifications, and submission of required documentation.

Maintain departmental MS Teams Channels and SharePoint Online workspace, including policies, SOPs, organisation charts, media, templates and reference materials.

Act as the Point‑of‑Contact for OpTech organisational chart updates and intranet content.

Collate and monitor annual workplans and related budgets for department.

Track MDOTS compliance reviews and consolidation requirements for OpTech submissions.

Represent department in organisational duties or assignments (e.g., Fire Warden for designated office zones).

Support logistics, documentation, and secretariat functions for meetings and committees.

Requirements

Bachelor / Diploma in information technology, Computer Science or equivalent with minimum 5 years of relevant experience, preferably in Programme/Project Management, PMO, Work Planning, or Management Support.

Past experience in IT asset management.

Relevant knowledge on IT compliance and audit processes.

Proficiency in Microsoft 365 productivity tools (MS Teams, SharePoint, Power BI, Excel).

Experience developing executive dashboards, management reports, asset documentation, and maintaining departmental workspaces or microsites.

Experience in Healthcare Operational Technology / Medical Devices is a plus.

Licence no: 12C6060

Pay: Up to $4,700.00 per month

Work Location: In person