HR Executive

Job Description – HR ExecutivePosition

HR Executive

Employment Type

Full-Time

Working Hours

Monday to Friday: 8:30 a.m. to 5:30 p.m.

Alternate Saturdays: 8:30 a.m. to 5:30 p.m.

Location - Pashan Pune

Swadhaa Waldorf Learning Centre

Role Overview

We are seeking a dedicated, detail-oriented, and people-focused HR Executive to support the school's human resource functions. The ideal candidate will possess strong interpersonal skills, excellent communication abilities, and sound administrative capabilities to effectively manage employee lifecycle processes, HR documentation, recruitment coordination, and staff engagement initiatives.

Key ResponsibilitiesRecruitment & Onboarding

Coordinate end-to-end recruitment processes, including job postings, candidate screening, interview scheduling, and communication.

Support hiring managers in recruitment and selection activities.

Facilitate joining formalities and employee onboarding processes.

Maintain employee records and recruitment documentation.

Employee Records & HR Administration

Maintain accurate employee files, contracts, and HR records.

Ensure all employee documentation is complete and updated.

Manage attendance, leave records, and employee database systems.

Prepare HR letters, employment contracts, experience letters, and other official documents.

Payroll & Compliance Support

Coordinate with payroll and accounts teams for salary processing.

Maintain records related to statutory compliances such as PF, ESIC, professional tax, and other applicable regulations.

Support employee exits, full and final settlements, and compliance-related documentation.

Employee Relations & Engagement

Act as a point of contact for employee queries and HR-related support.

Foster positive employee relations and a collaborative work environment.

Assist in organizing staff meetings, training sessions, celebrations, and employee engagement initiatives.

Support performance review and appraisal processes as required.

Policy & Process Management

Assist in implementing HR policies, procedures, and employee handbook guidelines.

Ensure adherence to organizational policies and workplace standards.

Support the continuous improvement of HR systems and processes.

Required Skills & QualificationsHR & Administrative Skills

Strong understanding of HR processes and employee lifecycle management.

Experience in recruitment, onboarding, employee records management, and HR administration.

Knowledge of payroll coordination and statutory compliance processes.

Excellent documentation and record-keeping skills.

Technical Skills

Strong working knowledge of Google Workspace (Google Docs, Sheets, Forms, Drive, Gmail, and Calendar) is mandatory.

Proficiency in Microsoft Office applications.

Ability to manage HR databases, reports, and digital records efficiently.

Strong data management and organizational skills.

Interpersonal Skills

Excellent people-management and relationship-building abilities.

Professional, approachable, and empathetic attitude.

Ability to handle confidential information with discretion and integrity.

Strong conflict-resolution and problem-solving skills.

Communication Skills

Excellent written and spoken English communication skills.

Ability to draft professional HR communications, policies, and official correspondence.

Strong coordination and stakeholder management abilities.

Preferred Qualities

High level of professionalism and confidentiality.

Strong attention to detail and accuracy.

Self-motivated, organized, and dependable.

Ability to manage multiple priorities and deadlines effectively.

Prior experience in educational institutions will be an added advantage.

Educational Qualification

Graduate in Human Resources, Business Administration, Commerce, Psychology, or a related field.

Postgraduate qualification in Human Resources or Personnel Management will be an added advantage.

Experience

Minimum 2–3 years of relevant HR experience preferred.

Pay: ₹30,000.00 - ₹32,000.00 per month

Benefits:

Provident Fund

Work Location: In person