HR Onboarding Specialist (RN/PT)

We’re looking for an HR Onboarding Specialist to support a fast-growing health-tech platform serving home health and care organizations. This role is responsible for owning the end-to-end onboarding and credentialing process for both clinical and administrative hires, with a strong focus on compliance, documentation accuracy, and operational follow-through.

This is a detail-heavy, process-driven role ideal for someone with prior healthcare HR experience who understands confidentiality, regulatory requirements, and the real consequences of onboarding delays or compliance gaps.

If you are organized, methodical, and comfortable owning sensitive workflows in a regulated environment, this role is a strong fit.

Why You’ll Want to Join

You will be paid in USD (bi-monthly: every 15th and 30th)

Paid Time Off in accordance with company policy

Observance of Holidays per company guidelines

100% remote setup so you can work wherever you’re most productive

Work inside a health-tech company solving real operational pain points

High ownership role supporting hiring, compliance, and growth

What You’ll Work On

New Hire Onboarding

Coordinate all onboarding activities for clinical and administrative hires

Guide new hires through onboarding portals and ensure timely submission of required documents

Prepare and distribute offer letters, employment agreements, and onboarding packets

Coordinate background checks, drug screenings, and account setup

Credentialing and Compliance

Collect and verify clinical licenses and certifications such as RN, LVN, PT, OT, CPR, immunizations, TB tests, and related records

Track and monitor credential expirations using HRIS or compliance systems

Send renewal reminders proactively and follow through until completion

Ensure compliance with state regulations, Medicare and Medicaid requirements, and accreditation standards

Background Checks and Screening

Initiate and manage background checks, OIG exclusions, and reference verifications through approved vendors

Review screening results and escalate any red flags to HR leadership

Documentation and Recordkeeping

Ensure all onboarding forms, credentialing documents, and training records are complete before orientation

Maintain personnel files with accuracy, confidentiality, and HIPAA compliance

Audit files regularly for completeness and accuracy

Coordinate with clinical leaders to ensure credentialing is complete before patient care begins

Process Improvement and Reporting

Identify opportunities to improve onboarding and credentialing workflows

Generate reports on onboarding status, credential compliance, and expiring documents

Support internal and external audits by preparing and submitting required documentation

What You Bring

2+ years of experience in HR onboarding, credentialing, or compliance

Prior experience in healthcare or home health environments strongly preferred

Strong understanding of confidentiality, compliance, and documentation standards

High attention to detail with strong organizational skills

Experience working with HRIS systems and background check platforms

Proficiency with Microsoft Office tools

Clear written and verbal English communication skills

Ability to manage multiple onboarding workflows at once without errors

Nice to Have

Experience supporting clinical credentialing workflows

Familiarity with Medicare, Medicaid, or accreditation standards

Prior experience supporting audits or regulatory reviews

Experience working in remote or offshore HR teams

How to Apply

Please include:

Your updated resume

A short 1–2 minute Loom video explaining your experience with HR onboarding, credentialing, or compliance workflows

Only candidates who submit a Loom video will be considered.

If you thrive in structured environments, understand the importance of compliant onboarding in healthcare, and enjoy owning operational processes end to end, this role offers stability, ownership, and long-term growth in a scaling health-tech company.

Application Process Overview

Our comprehensive selection process ensures we find the right fit for both you and our clients:

Initial Application - Submit your application and complete our prequalifying questions

Video Introduction - Record an video introduction to showcase your communication skills and work experience

Role-Specific Assessment - Complete a homework assignment tailored to the position (if applicable)

Recruitment Interview - Initial screening with our talent team

Executive Interview - Meet with senior leadership to discuss role alignment

Client Interview - Final interview with the client team you'd be supporting

Background & Reference Check - Professional reference verification

Job Offer - Successful candidates receive a formal offer to join the team

Each stage is designed to evaluate your fit for the role while giving you insights into our company culture and expectations. We'll keep you informed throughout the process and provide feedback at each step.