Legal Administrative Assistant

Consilio’s Direct Hire division is seeking a Legal Administrative Assistant to join the Austin office of a national law firm. This is a great opportunity to join a collaborative and supportive team in a well-established firm. The firm offers excellent benefits, including 100% employer-paid health coverage for employees.

This is a direct hire permanent and benefited position with our law firm client.

Key Responsibilities

Set up new clients/matters, run conflict checks, and manage billing including invoice preparation, edits, transfers, and special requests while coordinating with Accounting on records and collections

Enter and review attorney time, track submission deadlines, and process expense reports and credit card reconciliations

Format and produce documents in Word, Excel, and PowerPoint; assist with presentations and proofread for accuracy, grammar, and formatting

Organize and maintain electronic and physical files in iManage, ensuring proper storage and accuracy

Manage calendars, schedule meetings and court dates, coordinate logistics (rooms, catering, setup), and arrange domestic and international travel

Track deadlines, maintain docket/tickler systems, and assist with court filings

Handle mail, copying, scanning, and document distribution; maintain contacts in InterAction CRM

Support attorneys and team members, provide backup coverage, and assist with office operations, supplies, and events

Qualifications & Skills

3–7 years of law firm admin experience

Bachelor’s degree or equivalent experience

Proficiency in Microsoft Office, legal/billing systems, and CRM tools

Work Environment & Compensation

Hybrid schedule (minimum 3 days in-office)

Salary: $75K–$95K + overtime eligibility