Executive Assistant

Purpose & Overall Relevance For The Organization

Act as a strategic enabler to the Country Manager by providing high-impact administrative, operational, and project management support that drives business continuity, organizational efficiency, and stakeholder experience. This role serves as the connective tissue across Philippine leadership, HR and other cross-functional teams or external partners.

Functional

Key Responsibilities:

Create/Develop presentations for Country Manager for the business presentations.

Partner with HR and Commercial leaders to deliver experiences that strengthen connection, culture, and engagement.

Design executive-level presentations with strong visual storytelling, brand alignment, and attention to detail.

Operate with a proactive, anticipatory mindset in managing leadership agendas, key deliverables, and business rhythms to pre-empt upcoming requirements, prepare materials, and coordinate stakeholders.

Responsible in handling domestic and international travel and accommodation arrangements for business-related matters inclusive visa application.

Leading/organizing/supporting company events assigned by Country Manager, Country HRM and/or Functional Head such as: Organizing CSR/Sports day/Other event for employees

Monitoring the deadlines, following up on instructions and integrating reports/templates from Heads of Departments

Preparing a weekly summary of deadlines, reports due, presentations due that Country Manager would need to submit, prepare on time

Recording and maintenance of meetings agendas, SharePoint dashboard, and minutes

Coordination and management of management meetings and global/regional visits venues and related logistics wherever required

Develop all management and internal communications related presentations

Share with Country Manager the Channel’s daily sell through compilation one day after

To undertake other special assignment, ad-hoc functions and related duties as and when required.

Business Development & Projects

Manage cross-functional projects and define project management frameworks, deliverables and KPI’s

Driving and supporting key stakeholders in the planning and execution of the respective work-streams and initiatives

Enabling/Facilitating and identifying cross functional interdependencies of the respective work-streams and initiatives

Actively monitor completion of necessary deliverables of respective work-streams to translate implications of progress into project outcomes

Communicating project risks, escalating decision points to Country Manager, and obtaining required strategic direction from necessary key stakeholders

Along with the Head of function to actively elaborate, specify, test and roll-out on new market driven business concepts, technological solutions, and sales support to drive effectiveness and efficiency for adidas in the market

Support the alignment for strategic priorities across management team

Identify and provide inputs to senior management for better decision making by interpreting, analysing results, and providing intelligent insights to the business

Controlling & Project Management

Support and facilitate business development plans and strategy for the Philippine market.

Manage budget planning and cost control for assigned projects.

Strong in organizational skills, meticulous and a team player with ability to work independently as well as in a team with minimum supervision

Good interpersonal and communication skills and self-confident in interacting with all levels within and outside the organization.

Knowledge, Skills And Abilities

Excellent organizational and project management skills.

Team player and able to multitask

Solid business sense and analytic/critical-thinking skills

High eye for detail in formatting, accuracy, and message clarity across decks, reports, and leadership materials.

Education

Bachelor's degree

It

Word: Advanced

Excel: Advanced

PowerPoint: Advanced

Outlook: Advanced

Language Skill

English: Advanced

Local Language: Fluent