Team Assistant to ED - Europe

Über The ONE Campaign:

ONE ist eine globale, überparteiliche Organisation, die sich für eine gerechtere Welt einsetzt, indem sie die notwendigen Investitionen fordert, um wirtschaftliche Chancen und ein gesünderes Leben in Afrika zu schaffen. Dies erreichen wir durch eine vertrauenswürdige und dynamische Kampagnenarbeit, die sich auf aussagekräftige Daten, glaubwürdigen Aktivismus an der Basis, kreatives politisches Engagement und strategische Partnerschaften stützt. All dies nutzen wir, um Entscheidungsträgerinnen zum Handeln zu bewegen und die größten Herausforderungen der Welt zu bewältigen. Lesen Sie mehr unter www.one.org.

ABOUT THE OPPORTUNITY

The Team Assistant will play a key role in supporting the smooth day-to-day running of the Executive Director for Europe and the wider regional team. This position provides high-level administrative, coordination, and project support to help maximize team effectiveness and contribute to the successful delivery of ONE's advocacy and campaign priorities across Europe.

Working at the heart of a fast-paced and dynamic team, the Team Assistant will manage complex scheduling, travel, and logistics; coordinate meetings and events; track departmental objectives and projects; and act as a central point of contact to ensure effective communication and follow-through across markets. The role requires excellent organisational skills, strong attention to detail, and the ability to anticipate needs and manage multiple priorities with discretion and efficiency.

The successful candidate will be highly proactive, resourceful, and comfortable working with senior leaders and colleagues across different countries and functions. This is an excellent opportunity for someone who enjoys bringing structure and organisation to a busy environment and wants to contribute directly to ONE's mission of driving policy change to improve lives across Africa.

This is a part-time role - 30 hours a week reporting to the Executive Director, Continental Europe, and based in our Berlin office.

IN THIS ROLE, YOU WILL:

ED Support

Provide proactive calendar management for the Executive Director (ED), including scheduling, prioritising requests, anticipating conflicts, and managing changes efficiently

Support the ED with executive engagement opportunities, both digital and in-person, including identifying relevant external events and forums

Manage travel arrangements and logistics for the ED, including bookings, itineraries, and coordination across markets

Receive and distribute incoming mail and process expense claims in a timely manner

Provide external communications support by coordinating with key internal stakeholders to gather information, draft and review materials, and ensure all communications are accurate, consistent, and aligned with ONE's messaging and advocacy priorities.

Team Coordination

Support the Continental Europe team with coordination of departmental OKRs and progress tracking

Assist with monitoring individual market and team objectives to support alignment across the department

Schedule and coordinate ELT and Team Europe meetings and support effective cross-market collaboration

Project Support

Manage and maintain project tracking systems (including Asana), providing monthly updates across markets

Track timelines, deliverables, budgets, and dependencies across projects to ensure visibility and accountability

Support project coordination across Europe to help deliver against strategic advocacy and campaign objectives

Partner with project sponsors and campaign leads to support planning, monitoring, and evaluation of projects

Assist in identifying risks, competing priorities, and opportunities for stronger coordination across initiatives

Events & Logistics

Support logistics for events, board meetings, and internal gatherings, including hotels, travel, catering, agendas, and materials

Assist with coordination of side events and stakeholder engagement activities across markets

Organise internal and external meetings, including logistics, agendas, room bookings, video conferencing

Communications Support

Draft, proofread, and edit internal and external communications as needed

Help ensure consistency and professionalism across presentations, documents, and team communications

WHAT YOU BRING TO ONE

Strong understanding of how high-quality administrative support contributes to team success

Excellent organisational skills with strong attention to detail and follow-through

Ability to manage multiple priorities and work effectively in a fast-paced environment

Strong verbal and written communication skills in German and English

Confidence using Microsoft Office, Google Workspace, and project/task management platforms

Experience supporting projects, tracking deliverables, or working with OKRs/KPIs

Strong interpersonal skills and ability to work across culturally diverse teams

Resourceful, solutions-oriented, and comfortable working independently

Receive and distribute incoming mail, complete and submit expense reports in a timely manner

Manage current PM system (Asana) and provide monthly updates of projects across markets - this view will include tracking information including objectives, timelines, budgets

Support projects in Europe that will help us deliver against ambitious objectives

Experience working in campaigns, advocacy, communications, or nonprofit environments is desirable

A genuine commitment to ONE's mission and values

Ability to live and work in Germany is required

OTHER ATTRIBUTES

An understanding of the complexities surrounding a global organization

Highly organized, detail oriented, self-motivated, and collaborative

Ability to remain positive and constructive engaged in high pressure and stressful situations

Solid critical and analytical thinking

Strong written and oral communication skills

Able to handle difficult conversations with diplomacy and exercise confidentiality

Action oriented and results focused

Flexible and resourceful in approach

Independent problem solver

Outstanding interpersonal and relationship building skills, sound judgement

LANGUAGE SKILLS:

Fluency in German & English required. Proficiency in other languages such as French is a plus.

TRAVEL:

Travel up to 5%.

PHYSICAL REQUIREMENTS/WORK ENVIRONMENT:

Hybrid workplace environment. Team schedules and business needs may dictate the specific days/times you need to be in the office. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.

COMPENSATION AND BENEFITS:

35,000EUR-40,000EUR

ONE offers competitive compensation and an exceptional benefits package along with the opportunity to contribute to worldwide causes impacting those most in need.

APPLICATION INSTRUCTIONS

If you are ready to join the fight against extreme poverty and preventable disease, please submit a resume and cover letter to this opening at ONE jobs (http://www.one.org/jobs ).

HINWEISE ZUR BEWERBUNG

Wenn Sie bereit sind, sich dem Kampf gegen extreme Armut und vermeidbare Krankheiten anzuschließen, bewerben Sie sich bitte mit Lebenslauf und Anschreiben auf diese Stelle bei ONE jobs!

Wir verpflichten uns, allen Bewerberinnen eine faire Chance zu bieten. Wenn Bewerberinnen mit einer Behinderung Unterstützung benötigen, um sich mit den gleichen Chancen auf eine Stelle bewerben zu können, kann dies mündlich oder schriftlich beantragt werden (bitte per E-Mail an recruiting@one.org). ONE wird die Anträge auf angemessene Vorkehrungen bearbeiten und gegebenenfalls umgehend und effizient angemessene Vorkehrungen treffen.

Wir wissen die Vielfalt von Stärken, Erfahrungen und Hintergründen in unserem Team als Stärke zu schätzen. Wenn Sie sich für diese Stelle interessieren, möchten wir Sie ermutigen, sich zu bewerben und uns mitzuteilen, warum Sie für diese Stelle die passende Person sind. ONE diskriminiert bei Auswahl- und Einstellungspraktiken nicht. Wir sind ein Arbeitgeber, der Chancengleichheit großschreibt und alle qualifizierten Bewerberinnen bei der Auswahl berücksichtigt. Weitere Informationen über unsere Arbeit und Prioritäten im Bereich Vielfalt und Integration finden Sie unter https://www.one.org/us/about/diversity/.

Aufgrund der Vielzahl der bei ONE eingehenden Bewerbungen bedanken wir uns bei allen Bewerber*innen für ihr Interesse, es werden jedoch nur diejenigen kontaktiert, die für ein Vorstellungsgespräch ausgewählt werden.