Director, Strategic Sourcing

SUMMARY

The Director, Strategic Sourcing (Operations) is accountable for providing procurement leadership and direction of the following: New Client business pursuits and client transitions, vendor set up and compliance, Oracle purchase order administration, Central Contract repository, Procurement Procedures and Work instructions, Supplier contract execution. The role is also accountable for Procurement Governance and the following reporting: Risk/quality, Glidepath Savings and Supplier Performance Reporting.

In addition, the individual in this role is also accountable for identifying and implementing Continuous Improvement opportunities and achieving greater efficiencies for activities managed. This role also includes the responsibility for the life cycle management of assigned supplier agreements.

KEY DUTIES & RESPONSIBILITIES

New Client RFP Pursuits and Transitions (Client Engagements and Client Disengagement)

Leading Role in New Business pursuits for procurement support developing bid content to support marketing and new business pursuits

Leading Role with New Client Transition Strategy discussions to provide outsourcing and supplier risk management subject matter expert to Client and BGIS pursuit team, including leading commercial outsourcing practices, related regulatory and policy knowledge and supplier risk determination and controls design

Oversees and directs procurement activity (Communications, Vendors, Contracts) for client transitions

Leads the development of the procurement plan in collaboration with the client and internal BGIS team members

Oversees the end-to-end procurement activities in a client transition

Compliance and Vendor Set-Up and Monitor

Lead discussions and provide advise/guidance to BGIS for third party compliance contracting

Accountable for all supplier qualification, resolve issues in collaboration with concerned parties

Reviews and approves vendor set up and vendor information changes

Accountable for the periodic review and action for high bribery risk vendors

Accountable for the Master Vendor List review, analyze and action supplier appropriateness

Responsible for procurement records in accordance with applicable document retention policy

Accountable for the deactivation of vendors in collaboration with client operations team members

Accountable for Purchasing Card Administration and related issues

Ensure organization is measured and maintains compliance to sourcing policies, procedures and processes

Review policies and processes and ensure they are up-to-date and relevant which entails ongoing learning and training

Procurement Systems and Tools

Accountable for the establishment, maintenance and improvement of a contract management database

Accountable for the Oracle Purchase Order Administration supporting BGIS Client Groups (excepting where the client accounts have assigned resources)

Lead the development of all regular management reports for the Enterprise Risk Management Program including establishing appropriate templates, securing input/content from all affected areas

Quality Assurance – develop and maintain a quality assurance program for the governance to the Sourcing Policies and procedures and in line with the Enterprise Risk Management Program

Accountable for the detailed understanding of and providing advice/guidance and reporting on tools used to manage sourcing activities:

HUB and Pipeline and Contract Execution;

Vendor Qualification;

PCard Dashboard;

Sourcing Dashboard;

Glidepath unique to each Client Account.

Governance and Risk

Accountable to ensure that the Quality Management Systems documentation framework for Brookfield Global Integrated Solutions including policy, process, procedure, forms and guidelines is followed

Risk and Policy Oversight – through an oversight framework, maintain and provide regular monitoring of compliance by Sourcing to BGIS Risk Management Program and Policy

Lead and refine risk approaches within the function / process or related functions / processes by ensuring required policies, processes and controls are implemented and adhered to

Verify adherence to policies and procedures by all team members

Accountable for the maintenance of accurate and complete records for audit in accordance with policies and procedures

Lead the review of audit documentation

Accountable for Supplier Financial Due Diligence as it applies within the organization and on-going supplier management

Environment and Sustainability

Monitor and report on the performance of sustainable procurement initiatives and major services agreements

Accountable to enhance and advance supplier sustainability and diversity strategy through Sourcing in support of BGIS and Client Account Teams, including tracking and measuring

Leads the identification and implementation of performance measurement and management metrics to measure supplier performance

Training Lead

Accountable to communicate, brief and train on changes in sourcing policies, processes and work instructions

Lead discussions that provide subject matter expertise on sourcing risk including policy and processes, key risk areas and controls

Sourcing related training /awareness needs for the BGIS client accounts that is both employee and customer focused;

Continuous Improvement

Recommends, develops and executes strategies to achieve greater efficiencies and effectiveness

Develops, recommends, modifies and implements process, tools and technologies including in supplier qualification process and tools

Vendor Qualification & Set Up Process

Reviews and approves vendor set up and vendor information changes

Decision Making Capacity

Develop procurement approaches that yield highest client and BGIS value; ability to develop and format compelling business cases; Approaches and process impact BGIS cost of procurement, team effectiveness and client satisfaction

Negotiate and interpret contracts on behalf of BGIS and clients impacting: BGIS financial risk, adherence to Client contractual obligations, term of agreement and exit provisions, client service satisfaction, cost to client; with support available make decisions with respect to best approach toward contracts

People Leadership

Provides people leadership to individual contributors

Accountable for employee engagement, development and performance management, hiring and retention, compensation recommendations

Complete performance management plans for all employees

Ensure adherence to all aspects of BGIS Values

KNOWLEDGE & SKILLS

Minimum of 10 years of work-related experience

University graduation or professional certification (e.g. P. Eng, CMA, CGA or equivalent courses)

In-depth knowledge of strategic sourcing requirements and practices. Maintains current knowledge

Expert outsourcing knowledge

Exceptional leadership skills and ability to influence multiple concerned parties and engage their support and consensus

Exceptional implementation and management skills

Exceptional conflict management / resolution skills

Highly advanced written and verbal communication skills – executive report writing

Highly advanced knowledge and application of supplier qualification and set up process and legislative requirements

Fully proficient at developing and executing category management strategies and plans

Ability to manage multiple projects simultaneously

Ability to develop and execute supplier contract agreements

Highly advanced with the ability to become engaged in issues outside of direct experience, quickly and effectively grasp key process elements and lead discussion with other concerned parties to determine root cause issues and make added-value policy and process recommendations and changes

Team facilitation, management, and leadership experience and demonstrated ability to lead teams

Highly advanced analytical and problem solving skills

Advanced competency in MS Office applications.

Highly advanced influence, persuasion and negotiation skills

High degree of business ethics and accountability

High degree of client service orientation

Possesses a team spirit and strong collaboration

Exceptional interpersonal skills

Tenacity to overcome challenges to deliver on commitments

French language proficiency, would be considered an asset

Licenses and/or Professional Accreditation

Supply Chain Management Professional Designation

This is a regular, full-time position with a salary range of $110,770 - $138,463 per annum. The starting salary will be based on the successful candidate’s competencies, including but not limited to experience, education, professional designations and performance related to this role.

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