LEGAL ASSISTANT

Scott+Scott Attorneys at Law LLP is hiring a Legal Assistant with Mass Torts experience to support attorneys at their Austin, Texas office. The candidate will work closely with litigation attorneys to prosecute the cases from client intake through filing and discovery.

Legal Assistants will work on large and overly complex cases. This role is an exciting learning opportunity with room for advancement for those that demonstrate the work ethic and ability to thrive in this environment.

Previous experience with handling complex litigation, such as environmental cases, pharmaceutical/medical device cases, sexual abuse/human trafficking cases, and/or catastrophic injury cases are an added plus.

Supervisor Responsibilities

None

Essential Duties & Responsibilities

Case Management: Assist attorneys in managing litigation cases by organizing and maintaining case files, documents, and correspondence.

Document Preparation: Prepare, format, edit and proofread legal documents such as letters, pleadings, motions, briefs, discovery requests, and subpoenas.

Court Filings: Assist with the preparation and filing of court documents. This includes drafting and filing documents with the court, scheduling court appearances, coordinating with court personnel, and tracking filing deadlines.

Communication: Drafting communication on behalf of the attorneys as needed. Communicate with clients, opposing counsel, and other parties involved in the litigation process.

Calendar Management: Maintain attorneys’ calendars, schedule appointments, and arrange meetings. Coordinate with clients, witnesses, and other parties to ensure everyone’s availability and participation.

Billing and Timekeeping: Track attorneys’ billable hours and expenses related to litigation matters. Prepare invoices, review billing statements, and ensure accurate and timely submission to clients.

Administrative Support: Managing expenses as needed. Coordinating travel arrangements for attorneys attending out-of-town hearings or depositions, managing registration and planning for conferences

Software and Database Management: Utilize legal software and databases for document management, case tracking, and timekeeping purposes.

This job description reflects Firm management’s assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned.

Qualifications & Requirements

Education

A high school diploma or GED is required.

Paralegal Certificate or associate or bachelor’s degree in paralegal studies or a related field preferred.

Legal Knowledge & Experience

A minimum of 2 years work experience providing legal administrative support.

A high-level understanding of legal terminology, court procedures, and litigation processes is essential.

Proficiency with Bloomberg, Westlaw, LexisNexis File & Serve, Pacer, and electronic filing procedures (both federal and state).

Administrative Skills

Proficiency in Microsoft Office for efficient document management and communication.

Excel experience at a mid – expert level (including a high-level proficiency with vlookups, formulas and pivot tables).

Excellent typing skills (60 wpm).

Excellent organizational and time management skills to manage multiple tasks and prioritize assignments effectively.

Attention to detail for proofreading legal documents and maintaining accurate records.

Communication Skills

Clear and effective written and verbal communication skills are vital.

Able to draft professional correspondence, communicate with clients and colleagues, and maintain confidentiality when managing sensitive information.

Schedule Requirements

Willingness and availability to work overtime when needed.

Ability to work in-office 4 days/week and 1 day remotely.

Physical Requirements

Typing and Data Entry: Adept with the use of computers to manage schedules, financial records, and communications. Making frequent use of a computer monitor, keyboard and mouse, which can require good hand-eye coordination and finger dexterity.

Organizational Tasks: This may involve organizing physical files, managing office/kitchen inventory, or setting up spaces for meetings or events.

Sitting for Extended Periods: This role will require someone to often spend long hours sitting at a desk, answering phones, and managing their workload.

Standing: Sometimes, they may need to stand while greeting and/or escorting visitors, managing deliveries, moving around the office for meetings, inspections, and coordination with staff.

Walking: Moving around the office to deliver messages, managing tasks, assisting with meeting support, coordinating with other employees and visitors.

Ability to reach, climb or balance, stoop and kneel to conduct various tasks.

Light to Moderate Lifting: This role may need to lift items on a frequent basis such as office equipment, work products and supplies including boxes of paper, files, office materials, typically weighing 10-35 pounds.

Compensation

The annual salary range for this Hourly, Non-Exempt, OT eligible position is $50,000 – $60,000.

Salary determination will depend on the candidate’s experience and qualifications.

Benefits

Scott+Scott Attorneys at Law LLP offers a generous package of benefits with the intention of providing their employees with programs and resources that can improve their quality of life.

The following benefits create added value to the work experience and make us a premier employer:

Health, Dental and Vision Insurance

HSA

Firm provided Short- and Long-Term Disability coverage

Life Insurance

Supplemental Insurance coverage for Accident, Hospital and Critical Illness

Pet Insurance

Care service resources for children and adults

401K with Matching

Parental Leave @ 100% pay

Additional Paid Family Leave

Paid Time Off (PTO)

10 paid holidays observed throughout the calendar year

Contact: Emily Turner, Director of Human Resources at eturner@scott-scott.com