EU Project Officer

Job Title: EU Project Officer

Start Date: Immediate start, a panel may be created for future positions

Salary: €32,000 to €42,000 per annum DOE

Location: The beautiful grounds of St Kieran’s College in the vibrant city of Kilkenny. Working from home, at agreed times will be considered.

Contract Type: 2-year Fixed contract

Working Hours: Full time – Mon to Friday. 37.5hr/ week standard contract. 24 days annual leave.

Person Specification

The role of the EU Project Officer will be to coordinate and manage the delivery of a number of EU and R&D projects of similar nature, ensuring development and delivery within the Agencies Strategic Objectives. The key objectives are to reduce carbon emissions, improve energy efficiency, and enhance the comfort and sustainability of citizens across the South East.

What you will be doing

South East Energy Agency is working with on various EU and nations research & development projects, with a wide range of stakeholders in the public, private & community sectors.

The role of the EU Project Officer will be to deliver a number of EU and R&D projects of similar nature, focusing on day-to-day operations to achieve deliverables within budget and timelines. The key objectives are to reduce carbon emissions, improve energy efficiency, and enhance the comfort and sustainability of citizens across the South East.

As an EU Project Officer, you will be responsible for:

Project Implementation

Oversee day to day execution of EU funded projects, ensuring compliance with work programs, budgets, and contractual obligations with the European Commission

Deliver and track all tasks and deliverables on an EU Project

Monitor the overall progress regarding milestones and deliverables within the projects.

Plan, prepare and submit all required reports and project documentation to the relevant authorities and partners

Proactively disseminate project learnings and results through internal channels, professional networks, and, in liaison with communications teams, external media, social media, and newsletters

Attend and represent the organisation at project steering committees and working group meetings, including regular travel within Europe

Assist with project administration, including managing procurement processes for service providers and maintaining project files

Help establish and implement effective monitoring procedures to track project activities, assess progress against Key Performance Indicators (KPIs), and ensure project deliverables are met

Identify of any unanticipated risks and assisting with the preparation of the technical, interim and final reports

Maintaining and providing monthly reports to EU Team Lead on the status of individual project work packages and tasks

Ensure the timely submission of financial and technical reports to First Level Controller (FLC) or relevant body for EU claims, by working with the EU Project officers and EU Finance officer

Creating and maintaining project-specific documentation during and on completion of a project to ensure compliance with SEEA company policies and procedures or other governing bodies

Stakeholder Engagement

Build and maintain strong, productive relationships with internal and external project partners, stakeholders, and associated organisations

Liaise and collaborate with EU project partners, Work-Package-Lead, Project Lead Partner, national FLC and all other relevant stakeholders for successful delivery of EU projects

Liaise with internal and external stakeholders across all sectors relevant to SEEA’s work

Collaborate with the SEEA Support Office, Communications and Marketing Team, and Technical Team

Foster and maintain team spirit within the EU Team and develop and maintain strong working relationships with all EU Project partners.

Quality and Compliance

Adhere to the company’s Quality Management System requirements, including performing work according to process documents, procedures, and maintaining necessary records

Understand and apply quality and environmental policy statements in all aspects of work

Ensure that the needs and requirements of the company’s customers are understood and delivered

Enhance the company’s internal processes and management system by reporting corrective actions, updates, and improvement ideas

Additional Responsibilities

Perform additional duties as assigned by the CEO/SMT, depending on the organization’s workload

Contribute to achieving the company’s objectives

The Ideal Candidate

Each Candidate must, on the latest date for receipt of completed application forms for the position have:

A minimum of Level 8 Degree on the National Framework for Qualifications (or equivalent)

Minimum 2-years of experience in the delivery of EU Projects and/ or national funded R&D projects

Demonstrated ability to work with a wide range of stakeholders, particularly public sector and Local Authorities

Experience with Policy research and development

Excellent communication skills for developing outreach materials and delivering presentations

Documented and demonstrable experience within energy efficiency, renewable energy, climate change, carbon products, or green technology areas

Ability to cope with tight deadlines and work effectively within a dynamic and diverse team, many of whom may work remotely

Ability to network and build relationships with relevant stakeholders, partners and members

Commitment to see projects through to completion within agreed deadlines

Must be able to travel within Ireland and Europe for Partner meetings

How to Apply?

Please complete the Application Form available on http://www.southeastenergy.ie/careers and return to Joanne Brennan at jbrennan@southeastenergy.ie with a subject line ‘EU Project Officer” telling us more about yourself, your experience/ambitions. Please also indicate your earliest available starting date

NOTE. If you do not wish that we contact current or past employers, please state so and explain the reasons in your letter of motivation. All applications will be treated confidentially and by respecting the privacy of the candidate. Applications that do not meet the deadline will be excluded.

South East Energy Agency is an equal opportunities employer. *Note: your CV may be attached but will not substitute for a completed South East Energy Agency Application Form. A panel of successful candidates will be created and as vacancies arise, they will be filled from the panel of suitably qualified candidates. Placement on a panel is not a guarantee of appointment to a position.

Closing date 15/06/26

Pay: €32,000.00-€42,000.00 per year

Ability to commute/relocate:

Kilkenny, County Kilkenny: reliably commute or plan to relocate before starting work (required)

Work authorisation:

Ireland (required)

Willingness to travel:

25% (required)

Work Location: In person