Administrative Officer

Part time 0.4 FTE, fixed term until 11 June 2027

Opportunity to perform general administrative and clerical duties for the University of Sydney Business School

HEO 5 Base Salary $93,345 - $104,515 pro-rata p.a. + 17% superannuation

About the opportunity

The University of Sydney Business School a global leader in business and management education. The Education Services within the Business School is seeking an Administration Officer to join the Management and Executive Education team. As an Administration Officer you would provide administrative support under general direction including data entry, preparing documents, coordinating program interviews, maintaining records, responding to queries, exploring matters, and sourcing solutions for the work area.

The Administration Officer is a member of Management and Executive Education (M&EE), a department within the University of Sydney Business School that develops and administers management education programs, typically post-experience award programs which include Master of Management, Master of Management (CEMS), Master of Business Administration, Master of Business Administration (Leadership and Enterprise), Executive Master of Business Administration, MBA (Technology and Digital Strategy) and Executive Education courses.

The Administration Officer works in a team consisting of Program Directors; an Associate Director, Mⅇ Team Leader; Program Managers; Careers and Corporate Relations as well as the wider international community of academics, corporate partners and alumni.

The role is based at the Sydney CBD and Darlington campus. Note that some early mornings, late evenings and weekend work will be required as part of the role from time to time.

Your key responsibilities will be to:

work under guidance and is responsible for making decisions in the completion of daily tasks

respond to enquiries online, by phone and in person from students, alumni and university staff

exercise a degree of initiative and judgement in planning work activity, and resolving problems associated with day-to-day operating procedures

work with a range of staff across the administrative team and in the wider University administration environment to meet work area objectives

event promotion, coordination and support

develop systems and workflows

undertake ad-hoc projects and other activities.

About you

experience working in a similar position providing administrative support to a team

excellent verbal and written communication skills, with experience in handling a wide range of enquiries and providing excellent customer service

excellent time and workload management skills with demonstrated ability to prioritise effectively, manage multiple tasks, meet deadlines and achieve required outcomes

meticulous attention to detail and follow through on tasks

have the ability to work independently and as part of a team, taking initiative and exercising sound judgment in resolving matters that may arise as part of normal daily work

numeracy skills together with experience in budget tracking, and managing invoice payments and purchases

computing skills including collaboration tools (MS Teams, Sharepoint, Onenote, Asana), MS Office, Customer Relationship Management software

proficient in handling and interpreting data and ability to generate insights from raw data and present findings

eagerness to explore new tools or methods for analysing and presenting dat

knowledge of programs such as Sydney Student, Canvas, Concur, Records Management, Content Management Systems, Salesforce, Symplicity, Workday and/or Zoom Webinars will be highly regarded.

Sponsorship / work rights for Australia

You must have unrestricted work rights in Australia for the duration of this employment to be eligible to apply.

Pre-employment checks and declarations

Your employment is conditional upon the successful completion of all pre-employment or background checks required for the role in terms satisfactory to the University. Also, to meet the University’s obligations under the National Higher Education Code to Prevent and Eliminate Gender-Based Violence you will be asked to declare if you have been investigated for, or found to engaged in, sexual harm or gender-based violence in the course of previous employment or in a legal process. Similarly, your ongoing employment is conditional upon the satisfactory maintenance of all relevant clearances and background check requirements. If you do not meet these conditions, the University may take any necessary step, including the termination of your employment.

At the University of Sydney, our shared values are trust, accountability and excellence and we strive to be a place where everyone can thrive. We are committed to creating a University community that thrives through diversity and reflects the wider community that we serve. We deliver on this through our commitment to diversity and inclusion , evidenced by our people and culture programs, as well as key strategies to increase participation and support the careers of Aboriginal and Torres Strait Islander People , women , people living with a disability , people from culturally and linguistically diverse backgrounds , and those who identify as LGBTQIA+ . We welcome applications from candidates from all backgrounds.

We are proud to be recognised as an Australian Workplace Equality Index (AWEI) Platinum Employer. Find out more about our work on diversity and inclusion .

How to apply

Applications (including a cover letter, CV, and any additional supporting documentation) can be submitted via the Apply button at the top of the page.

For a confidential discussion about the role, or if you require reasonable adjustment or any documents in alternate formats, please contact Rae Hao, Recruitment Operations by email to rae.hao@sydney.edu.au.

© The University of Sydney

The University reserves the right not to proceed with any appointment.

Click to view the Position Description for this role.

Applications Close

Saturday 13 June 2026 11:59 PM