Paralegal, Contract Management & Legal Operations

Responsibilities

Serve as the primary administrator for the Legal Department systems (e.g., document management, specifically IronClad, and the department Sharepoint pages)

Act as a central point of coordination for contract-related inquiries and status updates

Maintain a centralized contract tracking system (e.g., SharePoint, Ironclad, or CLM tool)

Own triage and assignment of legal matters as a bridge between business requesters and the Legal Department, including ensuring a clear understanding and training of the processes and procedures

Assist with training internal stakeholders on contracting processes and tools

Manage the lifecycle of all contracts using CLM (IronClad) and assist with ongoing optimization

Coordinate the intake, routing, and execution of contracts across internal stakeholders

Track contract status and follow up with stakeholders to ensure timely completion

Review contracts for formatting, completeness, and consistency with company templates

Ensure proper use of templates, clause libraries, and version control

Identify and flag inconsistencies or missing information for attorney review

Maintain high standards for document accuracy and professionalism

Route agreements for review and signature using e-signature platforms (e.g., Adobe Sign), ensuring all required approvals are obtained prior to execution

Ensure all executed agreements are properly stored, indexed, and easily retrievable

Track key contract metadata, including effective dates, expiration/renewal dates, and contract owners

Generate reports and dashboards to provide visibility into contract status and obligations

Identify opportunities to improve efficiency, reduce cycle times, and standardize processes

Support implementation of contract templates, playbooks, and intake forms

Assist with calendar and travel management, and submission of invoices and expenses

Prepare and maintain department meeting agendas and minutes

Monitor Legal Department performance based on articulated goals and provide data-driven insights to inform department decision-making

Qualifications

Bachelor’s degree required and/or Paralegal Certificate

7+ years of experience as paralegal, contract administration, legal operations, or similar legal support role

Experience working with contract lifecycle management (CLM) systems, preferably Ironclad

Strong working knowledge of Microsoft SharePoint for document management and tracking

Experience with e-signature tools (e.g., Adobe Sign)

Both In-house and law firm paralegal experience highly desired

Excellent written and verbal communication skills with strong client focus

Extremely strong attention to detail, particularly in document formatting and version control; must be able to perform final QC of documents

Handles confidential matters with discretion and judgment

Demonstrate nimbleness with challenges and resilience with setbacks; embraces a growth mindset and welcomes opportunities to learn and take stretch assignments.

Highly collaborative with excellent organizational and time management skills

Ability to manage multiple contracts and priorities simultaneously, and multi-task across projects to prioritize and manage timelines effectively

Experience in biotech, pharmaceutical, highly preferred

Ability to sustain high levels of performance in a constantly changing environment

Familiarity with contract templates, clause libraries, and basic legal terminology

Experience building or improving contract tracking systems or dashboards

Other duties as assigned, including management of documents related to or arising from litigation or disputes, document collections responsive to risk management renewal efforts, projects related to document retention efforts, etc